Administrative Assistant II for Multicultural Programs

University of Wisconsin-La Crosse; La Crosse (WI); On-site; USD 33,000 - 41,000; Full time

Benefits offered by this job

Paid vacation

Health insurance

Paid holidays

Retirement benefits

Job summary

The University of Wisconsin-La Crosse is seeking an Administrative Assistant II to provide high-level administrative and programmatic support to Multicultural Student Services and McNair Scholars Program. The role requires organization, communication, and discretion handling confidential information.

The position involves coordinating meetings, managing budgets and expenses, training student workers, and ensuring smooth office operations.

Qualifications

• Experience as administrative support in an office setting.
• Competence with Microsoft Office Suite (SharePoint, Excel, Outlook, Teams).
• Bookkeeping and/or expense management experience.
• Strong organizational and time-management skills with attention to detail.
• Ability to work independently and with colleagues while handling confidential information.

Responsibilities

• Office management and programmatic support for Multicultural Student Services and McNair.
• Coordinate meetings, agendas, minutes, room reservations, and calendar invites.
• Assist with travel planning, expense reimbursements, and procurement processes.
• Communicate via mass mailings and event invitations to support retention efforts.
• Supervise student workers and assist in data collection for reports.

Skills

Office administration

Microsoft Office Suite

Interpersonal communication

Time management

Confidentiality

Education

Associate degree or professional certification

Tools

SharePoint

Excel

Outlook

Teams

Job description

The University of Wisconsin-La Crosse is seeking an Administrative Assistant II to provide high-level administrative and programmatic support to Multicultural Student Services and McNair Scholars Program. The role requires organization, communication, and discretion handling confidential information.

The position involves coordinating meetings, managing budgets and expenses, training student workers, and ensuring smooth office operations.