Administrative Assistant II

The Chronicle Of Higher Education, Inc.; Town of Bangor (WI); On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Paid vacation

Flexible health insurance

Paid holidays

Retirement plan

Job summary

The Chronicle Of Higher Education, Inc. is seeking an Administrative Assistant II in a university setting to provide essential administrative and programmatic support for Multicultural Student Services and McNair.

This role works with staff, students, and the public, handling confidential information with discretion. Responsibilities include office management, expense processing, and event support; the position is funded by federal TRIO program grants and requires strong organizational and

Qualifications

• Experience as administrative support in an office setting.
• Competence with Microsoft Office Suite (SharePoint, Excel, Outlook, and Teams).
• Bookkeeping and/or expense management experience.
• Excellent organizational, time management, prioritization skills, and attention to details.
• Ability to work independently and collaboratively to set priorities and goals.
• Demonstrated experience and evidence of embracing identities from all backgrounds and strong communication and interpersonal skills.
• Willingness to learn technological tools used for expense processing, procurement, and other software used in higher education.

Responsibilities

• Provide administrative and programmatic support to department offices.
• Coordinate meetings, agendas, minutes, and calendar invites.
• Manage office supply inventory and equipment under supervision.
• Assist with data collection for retention, grants, and department goals.
• Supervise student workers and train/assign tasks as needed.
• Handle expense processing and procurement forms.
• Coordinate mass mailings and event invitations; support social media as needed.

Skills

Office admin

MS Office

Communication

Interpersonal skills

Budgeting

Education

Associate degree or professional certification

Tools

SharePoint

Excel

Outlook

Teams

Job description

Current Employees

If you are currently employed at any ofthe Universities of Wisconsin, log in to Workday to apply throughthe internal application process.

Position Title

Administrative Assistant II

Job Category

University Staff

Employment Type

Regular

Job Profile

Administrative Assistant II

Job Duties

Provides administrative and programmatic support to the offices ofMulticultural Student Services and McNair Scholars Program. Thismulti-function position works with personnel, students, and membersof the public from all ethnic, socioeconomic, and culturalbackgrounds, often dealing with confidential and sensitiveinformation. Essential qualities include advanced organization,interpersonal communication, and intercultural skills, computerliteracy, expense/budgetary skills, and ability to independentlymanage and prioritize numerous responsibilities. Responsibilitiesmay include coordinating, training and assisting in the supervisionof student office workers. Work is carried out independently undergeneral direction using expertise, discretion, and judgment tosuccessfully achieve the goals and mission of thedepartment/units.

This position is partially funded by federal TRIO program grantfunding from the Department of Education, and is subject to annualreview and reappointment based on performance criteria andavailability of grant funding.

The review of applications starts on September 1,2026. Applications received on or before September 1st are prioritized and review will continue until the position(s) is/are filled. Initial interviews will be conducted virtually, with shortlisted candidates invited to campus.

UW-La Crosse does not offer H-1B or other work authorization visasponsorship for this position. Candidates must be legallyauthorized to work in the United States at the time of hire andmaintain work authorization throughout the employment term. If youhave questions regarding this, please contact Human Resources at608-785-8013.

Key Job Responsibilities

Office Management and Programmatic Support

• Assist with office correspondence and communication
• Update communications used by department regularly to include mailings, emails, announcements, and reports
• Assist with the coordination of department meeting to include agendas, minutes, room reservations and calendar invites
• Schedule meetings and make room reservations
• Manage office supply inventory and equipment (to include computers) under the supervision of the director
• Assist with data collection for retention, grant, and departmental goals for reports and information requests.

Other Duties and Responsibilities as Assigned

• Train, schedule tasks/hours and assist in supervision of student workers
• Verify and submit hours on the appropriate software
• Create process and follow up on work assignments
• Set expectations for student workers
• Attend meetings and professional development opportunities offered by department, division, or administration as assigned
• Serve on university or division committees
• Other duties as assigned, reflective of unit and divisional mission and values

Expense Management

• Assist in travel planning, cash advances, and processing expense reimbursements
• Assist with creating and processing university forms and documents for the office (i.e. PIR, ASSA, Expense Reports, Food Approvals, Prize Approvals, Work Orders, Purchase Requisitions, IT Requisitions)
• Manage procurements for the department utilizing university systems
• Utilize, assist, and document procurement card expenses for departmental purchases.

Communication & Flow of Information

• Coordinate mass mailings and emails to assist in retention efforts
• Compile and create various invitations lists and distribute for events when needed
• Compose and develop marketing/ invitations for special department programming
• Manage incoming department’s telephone calls and be first point of contact
• Contribute to social media presence as assigned
• Manage or contribute to social media presence as assigned

Department

Multicultural Student Services and McNair

Compensation

$18 / hour

Required Qualifications

• Experience as administrative support in an office setting.
• Demonstrates competence with software such as Microsoft OfficeSuite (SharePoint, Excel, Outlook, and Teams)
• Bookkeeping and/or expense management experience.
• Excellent organizational, time management, prioritization skills, and attention to details.
• Ability to work independently and collaboratively to set priorities and goals to meet the responsibilities of the position.
• Demonstrated experience and evidence of: establishing a work environment that affirms and embraces identities from all backgrounds strong verbal and written communication and interpersonalskills, excellent work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness good judgment including sensitivity to personal and confidential information.
• Willingness to learn technological tools used for expense processing, procurement, electronic agreements, and other software used in higher education.

Preferred Qualifications

• More than one-year experience as administrative support in higher education or relevant field
• More than one year expense management experience
• More than one-year computer skills and knowledge
• Associate degree or professional certification
• Knowledge of inventory/record keeping
• Knowledge of and experience with procurement processes
• Knowledge of event and/or travel planning
• Ability to plan, assign, and supervise the work of others (student supervision)
• Demonstrated practice of enhancing professional skills by participating in professional development workshops, seminars, and training sessions, related to current position responsibilities
• Ability to meet and work effectively with people across multiple levels of the organization, including students, faculty and administrators across the university
• Experience and evidence of working with populations with different ethnic, socioeconomic, and cultural backgrounds

INFORMATIONABOUTYOURBENEFITS

Your benefits add an additional 40%+ to the overall financialpackage from the university.

• Paid vacation for 12-month positions.

• Excellent flexible health insurance with low co-pays and goodcoverage.

• Paid holidays and paid sick days.
• After 5 years of employment, you become vested in our retirement system which ensures income post-career.

• Benefits atUWLare highly competitive with local industry and some of the strongest in state and nation.

Benefit eligibility is determined at the point of hire. Thisinformation is provided for illustrative purposes only. Benefitsare also pro-rated based on the appointment percentage.

UW is an Equal Opportunity Employer

Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.