Administrative Assistant II – Diversity & Student Programs

UWLAC University of Wisconsin La Crosse; United States; On-site; USD 20,000 - 29,000; Full time

Benefits offered by this job

Paid vacation for 12-month positions

Excellent health insurance

Paid holidays and paid sick days

Retirement benefits after 5 years

Job summary

UW-La Crosse seeks an Administrative Assistant II to provide administrative and programmatic support to the Multicultural Student Services and McNair Scholars programs. The role handles confidential information, coordinates meetings, manages budgets, and supports student workers, under general direction.

The position emphasizes organization, intercultural skills, and strong communication, with regular collaboration across departments and with the public.

Qualifications

• Experience as administrative support in an office setting.
• Competence with software such as Microsoft Office Suite (SharePoint, Excel, Outlook, and Teams).
• Bookkeeping and/or expense management experience.
• Excellent organizational, time management, prioritization skills, and attention to details.
• Ability to work independently and collaboratively to set priorities and goals to meet the responsibilities of the position.
• Experience and evidence of: establishing a work environment that affirms and embraces identities from all backgrounds
• Strong verbal and written communication and interpersonal skills, excellent work habits, such as attendance, punctuality, accountability, thoroughness, and resourcefulness

Responsibilities

• Assist with office correspondence and communication
• Update communications used by department regularly to include mailings, emails, announcements, and reports
• Assist with the coordination of department meeting to include agendas, minutes, room reservations and calendar invites
• Schedule meetings and make room reservations
• Manage office supply inventory and equipment (to include computers) under the supervision of the director
• Assist with data collection for retention, grant, and departmental goals for reports and information requests

Skills

Administrative support

Microsoft Office

Organization

Interpersonal communication

Intercultural skills

Budgeting/expense management

Education

Associate degree or professional certification

Tools

SharePoint

Excel

Outlook

Teams

Job description

UW-La Crosse seeks an Administrative Assistant II to provide administrative and programmatic support to the Multicultural Student Services and McNair Scholars programs. The role handles confidential information, coordinates meetings, manages budgets, and supports student workers, under general direction.

The position emphasizes organization, intercultural skills, and strong communication, with regular collaboration across departments and with the public.