Compassionate Front Desk & Administrative Assistant

UWLAC University of Wisconsin La Crosse; United States; On-site; USD 20,000 - 29,000; Part time

Benefits offered by this job

Paid vacation

Health insurance

Paid holidays

Paid sick days

Retirement plan

Job summary

University of Wisconsin-La Crosse is seeking a part-time Front Desk Associate to support the Counseling & Testing Center. The Administrative Assistant II will serve as the primary contact for students, faculty and staff, handling front desk duties, scheduling, confidential information, and general office tasks on weekdays.

Hours are mid-morning to mid-afternoon, from Monday to Friday, with some variation based on departmental needs.

Qualifications

• Minimum of high school diploma or equivalent.
• Ability to communicate effectively with diverse students and staff.
• Proficiency with computer software including Microsoft Office.
• Ability to handle confidential information with discretion.
• Excellent oral and written communication skills.

Responsibilities

• Greet and register clients for testing.
• Manage inventory and the purchasing of office supplies (including business cards, name plates, name tags, etc.). Coordinate billing of specific fee-based services to students. Process invoice, payment, and record revenue.
• Maintain confidentiality in accordance with APA guidelines, state statutes, and accreditation standards; serve as the primary receptionist and manage calendar/scheduling.
• Prepare correspondence, arrange meetings, update confidential client files, manage office supply inventory, and help maintain departmental policies and procedures.
• Attend staff meetings and participate in ongoing professional development to enhance administrative skills.

Skills

Compassion

Empathy

Communication

Organizational skills

Time management

Discretion

Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Job description

University of Wisconsin-La Crosse is seeking a part-time Front Desk Associate to support the Counseling & Testing Center. The Administrative Assistant II will serve as the primary contact for students, faculty and staff, handling front desk duties, scheduling, confidential information, and general office tasks on weekdays.

Hours are mid-morning to mid-afternoon, from Monday to Friday, with some variation based on departmental needs.