Administrative Assistant II | External Relations & Compliance

Grand River Dam Authority; Northern (KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Grand River Dam Authority seeks an Administrative Assistant to provide comprehensive support to the External Relations team at the Grand River Energy Center in Chouteau, Oklahoma. The role includes coordinating calendars, travel, purchasing, and recordkeeping, ensuring accuracy and adherence to company standards.

You will prepare and proofread documents, track deadlines and permits, and liaise with internal departments and external partners to facilitate information flow and event coordination.

Qualifications

• Associate degree or equivalent experience in business/admin or related field.
• Minimum 3 years of administrative support experience.
• Knowledge of legal documentation and terminology preferred.

Responsibilities

• Provide day-to-day administrative support for staff within a department(s).
• Prepare, edit, and proofread correspondence, reports, presentations, and legal documents, ensuring accuracy and compliance with company standards.
• Assist with tracking deadlines, permits, and compliance obligations for the department.
• Maintain and organize electronic and hard-copy files with accurate records management.
• Support the preparation of reports, filings, and submissions to ensure compliance.
• Assist staff with purchasing and procurement matters to support contract management for required services.
• Coordinate with internal departments and external partners to facilitate information flow.
• Coordinate travel arrangements, conference registrations, and expense reporting.
• Manage calendars, schedule meetings, and organize meeting logistics.
• Coordinate department purchasing activities, including requisitions, PO's, invoices, and vendor communications.
• Coordinate department events and other sponsored activities.

Skills

Microsoft Office

Organization

Time management

Communication

Attention to detail

Independent work

Legal documentation knowledge

Education

Associate’s degree in business/admin or related field

Job description

Grand River Dam Authority seeks an Administrative Assistant to provide comprehensive support to the External Relations team at the Grand River Energy Center in Chouteau, Oklahoma. The role includes coordinating calendars, travel, purchasing, and recordkeeping, ensuring accuracy and adherence to company standards.

You will prepare and proofread documents, track deadlines and permits, and liaise with internal departments and external partners to facilitate information flow and event coordination.