Administrative Assistant II

Grand River Dam Authority; Northern (KY); Hybrid; USD 38,000 - 52,000; Full time

Benefits offered by this job

Competitive benefits package

Job summary

Grand River Dam Authority seeks an Administrative Assistant to provide comprehensive support to the External Relations team at the Grand River Energy Center in Chouteau, Oklahoma. The role includes coordinating calendars, travel, purchasing, and recordkeeping, ensuring accuracy and adherence to company standards.

You will prepare and proofread documents, track deadlines and permits, and liaise with internal departments and external partners to facilitate information flow and event coordination.

Qualifications

• Associate degree or equivalent experience in business/admin or related field.
• Minimum 3 years of administrative support experience.
• Knowledge of legal documentation and terminology preferred.

Responsibilities

• Provide day-to-day administrative support for staff within a department(s).
• Prepare, edit, and proofread correspondence, reports, presentations, and legal documents, ensuring accuracy and compliance with company standards.
• Assist with tracking deadlines, permits, and compliance obligations for the department.
• Maintain and organize electronic and hard-copy files with accurate records management.
• Support the preparation of reports, filings, and submissions to ensure compliance.
• Assist staff with purchasing and procurement matters to support contract management for required services.
• Coordinate with internal departments and external partners to facilitate information flow.
• Coordinate travel arrangements, conference registrations, and expense reporting.
• Manage calendars, schedule meetings, and organize meeting logistics.
• Coordinate department purchasing activities, including requisitions, PO's, invoices, and vendor communications.
• Coordinate department events and other sponsored activities.

Skills

Microsoft Office

Organization

Time management

Communication

Attention to detail

Independent work

Legal documentation knowledge

Education

Associate’s degree in business/admin or related field

Job description

This job posting will remain open until 11:59 p.m. on the date listed below. August 26, 2026

We deliver affordable, reliable ELECTRICITY, with a focus on EFFICIENCY and a commitment to ENVIRONMENTAL STEWARDSHIP. We are dedicated to ECONOMIC DEVELOPMENT, providing resources and supporting economic growth. Our EMPLOYEES are our greatest asset in meeting our mission to be an Oklahoma Agency of Excellence.

The Administrative Assistant provides administrative and operational support to the External Relations team. This position serves as a central point of coordination for departmental activities, including scheduling, communications, purchasing, meeting and event logistics, records management, travel coordination, and general office administration.

Essential Job Functions

• Provide day-to-day administrative support for staff within a department(s).
• Prepare, edit, and proofread correspondence, reports, presentations, and legal documents, ensuring accuracy and compliance with company standards.
• Assist with tracking deadlines, permits, and compliance obligations, as required by the department.
• Maintain and organize electronic and hard-copy files, ensuring accurate recordkeeping and document retention in accordance with company and legal requirements.
• Support the preparation of reports, filings, and submissions to ensure compliance.
• Assist staff with purchasing and procurement matters to support effective management of contracts for required services.
• Coordinate with internal departments and external partners to facilitate information flow.
• Coordinate travel arrangements, conference registrations, and expense reporting.
• Manage calendars, schedule meetings, coordinate appointments, and organize meeting logistics.
• Coordinate department purchasing activities, including purchase requisitions, purchase orders, invoices, and vendor communications.
• Coordinate meetings, employee events, community outreach activities, and other department-sponsored events.
• Perform other duties and responsibilities as assigned.

Skills, Knowledge, Qualities

• Proficiency with Microsoft Office Suite.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• High attention to detail, accuracy, and confidentiality.
• Ability to work independently and collaboratively within a team.
• Knowledge of legal documentation and terminology, preferred.

Education, Training, Experience

• Associate’s degree in business administration, legal studies, or related field; or equivalent combination of education and administrative experience.
• Minimum 3 years of administrative support experience.

Certificates, Registrations, Licenses

• Valid Oklahoma driver’s license, or the ability to convert within 30 days for those with an out of state driver’s license that are an Oklahoma resident.

Physical/Mental Requirements & Working Conditions

• Work is performed in a standard office setting.
• Business-related travel may be required for training purposes and miscellaneous meetings.

Other Information

• Position is located at the Grand River Energy Center in Chouteau, Oklahoma.
• Compensation will be commensurate with experience and qualifications.
• Highly competitive benefits package.
• If you’re passionate about growth, teamwork, and making an impact, you’ll love building your career with us.
• The Grand River Dam Authority is Oklahoma’s largest public power electric utility, fully funded by revenues from electric and water sales instead of taxes.
• GRDA is also a steward of the waters of the Grand and Illinois Rivers in Oklahoma and manages over 70,000 surface acres of premier Oklahoma lake waters, as well as miles and miles of the Scenic Illinois River.