Administrative Assistant II — Executive Support & Scheduling

Dallas College; Shirley (NY); On-site; USD 33,000 - 37,000; Full time

Job summary

Dallas College is seeking an administrative assistant to support supervisors with confidential projects in a fast-paced office. The role will split time between the North Lake and Brookhaven campuses, on-site with potential hybrid after six months based on policy.

You will deliver high-quality customer service, manage schedules and documents, handle confidential information, and coordinate with students, faculty, and departments while meeting deadlines and maintaining filing systems.

Qualifications

• Must provide flexible, responsive, and high-quality customer service and interpersonal skills.
• Understands the organizational structure and services provided by different departments to best serve stakeholders and constituents.
• Must have excellent time management skills and the ability to multitask/prioritize work to support organizational needs to meet deadlines and timeframes.
• Demonstrate intermediate proficiency in personal computer applications and good organizational skills with attention to detail and the ability to multi-task.
• Demonstrate ability to work with confidential information with discretion and use independent judgement to handle non-routine information and explain policies and procedures to stakeholders and constituents.
• Must have proven organizational, written, and verbal communication skills, as well as proficiency in writing and handling business correspondence.

Responsibilities

• Provide administrative support/duties in a variety of functions to an organization and/or department by scheduling appointments/events/meetings, prepare and modify documents including correspondence and data entry along with maintaining electronic and hard copy filing systems as directed.
• Build solid professional relationships and provide information across multiple levels of the organization and liaise with students, faculty, departments and external business entities.
• Complies with standard Dallas College principles and procedures.
• Respond to problems that require the use and knowledge of existing processes by utilizing resources and using sound judgment, attention to detail, adaptability, and flexibility.
• Complete required Dallas College Professional Development training hours per academic year.
• Performs other job duties as assigned.

Skills

Customer service

Interdepartmental knowledge

Time management

Computer literacy

Discretion

Communication

Education

Associate degree

High School diploma

Job description

Dallas College is seeking an administrative assistant to support supervisors with confidential projects in a fast-paced office. The role will split time between the North Lake and Brookhaven campuses, on-site with potential hybrid after six months based on policy.

You will deliver high-quality customer service, manage schedules and documents, handle confidential information, and coordinate with students, faculty, and departments while meeting deadlines and maintaining filing systems.