Healthcare Administrative Assistant – Day Shift, EPIC & Scheduling

Hospital for Special Surgery; Uniondale (NY); On-site; USD 43,000 - 65,000; Full time

Job summary

Hospital for Special Surgery seeks an administrative professional to support department leadership with calendar management, meeting coordination, and document preparation. The role requires familiarity with medical terminology and MS Office suite, along with the ability to handle diverse administrative tasks in a fast-paced healthcare environment.

Experience with EPIC and strong organizational skills are essential.

Qualifications

• Working knowledge of medical terminology.
• Proficient in MS Office: Word, Excel, Outlook.
• Self-directed, motivated and resourceful with initiative.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for department leadership.
• Prepare correspondence, reports, presentations, and meeting materials.
• Assist with meetings schedules, coordination, and documentation.
• Support communication between leadership, staff and external stakeholders.
• Handle registration functions across service lines using the EPIC system.

Skills

MS Office proficiency

Medical terminology

Self-motivated

Initiative

Education

Bachelor's degree or equivalent experience

High School Diploma or GED (required)

Associate’s degree preferred

Tools

EPIC system

Job description

Hospital for Special Surgery seeks an administrative professional to support department leadership with calendar management, meeting coordination, and document preparation. The role requires familiarity with medical terminology and MS Office suite, along with the ability to handle diverse administrative tasks in a fast-paced healthcare environment.

Experience with EPIC and strong organizational skills are essential.