Administrative Assistant II - Employee-Owned, Flexible Hours

Smith Seckman Reid, Inc; Dallas (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

100% Employee-Owned

Retirement Savings with 401(k) match

Health, dental, vision coverage

Life insurance and disability

Paid time off and company holidays

Tuition reimbursement and professional

Job summary

SSR is seeking an Administrative Assistant II in Dallas to support project teams with accurate document production, submittals, RFIs, and client communications. You will organize files, manage schedules, and assist with office operations to ensure smooth project delivery.

Ideal candidates will have strong MS Office skills, familiarity with Cosential or CRM tools, and a detail-oriented, confidential mindset. Expect a collaborative, owner-driven culture with growth opportunities.

Qualifications

• High school degree or GED or college degree in administration or related field.
• Strong grammar, spelling and punctuation; knowledge of business letters and proposals.
• Excellent organizational and multitasking abilities; maintain clear records.
• Professional interpersonal and written/verbal communication skills.
• Discretion with confidential information.

Responsibilities

• Maintain orderly correspondence and project files; archive annually.
• Support project managers with correspondence and client communications.
• Update contact entries and licensure renewals in Cosential/CRM.
• Import specifications into Word; format and print as needed.
• Handle submittals/RFIs via Newforma, PDM, or Submittal Exchange; distribute copies.
• Maintain submittal/RFI logs; gather AIA data from PMs.
• Prepare Project Manuals and response letters; assist with code review spreadsheets.
• Provide reception relief; manage conference rooms and schedules.
• Distribute mail; arrange courier deliveries and shipping.
• Coordinate events, lunches, and catering; support training sessions.
• Coordinate vendor presentations and SSR University activities.
• Scan seals, file projects, and maintain shared areas.
• Code invoices and assist with travel arrangements as needed.
• Serve as office liaison with vendors; protect confidentiality.

Skills

Communication

Detail-oriented

Organized

Interpersonal skills

Written and verbal communication

Education

High school degree or GED

College degree in administration or related field

Tools

Microsoft Office

Cosential

AIA software

CRM tools

Job description

SSR is seeking an Administrative Assistant II in Dallas to support project teams with accurate document production, submittals, RFIs, and client communications. You will organize files, manage schedules, and assist with office operations to ensure smooth project delivery.

Ideal candidates will have strong MS Office skills, familiarity with Cosential or CRM tools, and a detail-oriented, confidential mindset. Expect a collaborative, owner-driven culture with growth opportunities.