AA I

Smith Seckman Reid, Inc.; Nashville (TN); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

401(k) with company match

Health, dental, vision

Life insurance and disability

Paid time off and holidays

Tuition reimbursement

Job summary

SSR is seeking an Administrative Assistant I to support technical and administrative teams in Nashville. You will produce accurate documents, organize files, coordinate mailings, and keep information flowing smoothly for client communications.

You’ll assist with RFIs, submittals, and templates while providing reception relief as needed. A high school diploma with at least one year of relevant experience is required.

Qualifications

• High school degree or GED and 1 year of applicable experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple tasks.
• Clear written and verbal communication; maintains confidentiality.

Responsibilities

• Prepare typed documents from drafts or dictation; proofread for accuracy.
• Assemble documents for distribution to internal teams and clients.
• Maintain orderly correspondence and technical document files; keep areas organized.
• Support Project Managers with project correspondence and client communications.
• Coordinate RFIs and submittals using platforms such as Newforma, PDM, or Submittal Exchange.

Skills

Microsoft Office

Organization

Written communication

Verbal communication

Confidentiality

Education

High school diploma or GED

Tools

Newforma

PDM

Submittal Exchange

Cosential

Job description

SSR Headquarter office | BNA
2995 Sidco Drive
Nashville, TN 37204, USA

• On-site
• Administration
• Full-Time
• Requisition #: AAI00002375

Description

At SSR, we’re more than a leading engineering design, consulting, and planning firm-we're a team of owners committed to solving complex projects and delivering innovative solutions for facility and infrastructure challenges. With locations across the U.S. and expertise spanning diverse markets and services, our collaborative approach empowers us to build lasting partnerships with each other, our clients, and our communities.

We believe high performance and a people-first culture go hand in hand. As an owner from day one, our colleagues thrive in an environment that values accountability, celebrates achievement, and supports personal and professional growth. As owners, we take pride in our work and in each other—driving results while fostering a workplace where everyone feels seen, supported, and inspired.

Want to hear directly from our team? Visit http://www.ssr-inc.com/life-at-ssr and explore our culture on LinkedIn and Instagram.

What You’ll Do

As an Administrative Assistant I, you’ll support technical and administrative teams by producing accurate documents, organizing files, coordinating mailings and shipments, and keeping information flowing smoothly. You’ll help our project teams serve clients with timely, professional communications and well- prepared deliverables.

• Develop typed documents from drafts or dictation created by technical staff; proofread foraccuracy and completeness.
• Assemble documents into orderly packages and assist with distribution and mailings for internalteams and clients.
• Maintain orderly correspondence and technical document files; keep shared work areas efficientand organized.
• Support team leaders and Project Managers with project correspondence and clientcommunications.
• Assist with coordination of RFIs and submittals using platforms such as Newforma, PDM, orSubmittal Exchange; assemble and send hard copies of reviewed submittals and shop drawings.
• Assist technical staff in producing contract document specifications and templates.
• Provide relief coverage for Reception as needed; reserve conference rooms and manageschedules for meetings.
• Update contact entries and other records in CRM tools (e.g., Cosential) as needed; assist withPE/licensure tracking in the location.
• Distribute incoming mail daily; prepare outgoing mail and shipping labels; coordinate courier orcarrier pickups.
• Order lunches and occasionally assist with travel arrangements for team members.
• Maintain confidentiality regarding sensitive information and perform other administrative tasksas assigned.

Who We’re Looking For

• High school degree or GED equivalent and one year of applicable experience

Preferred Qualifications:

• Knowledge of Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organization-able to orchestrate multiple activities efficiently and maintain clearfiles/records.
• Clear written communication with correct grammar, spelling, and punctuation; confident, clearverbal communication.
• Detail-oriented with a focus on accuracy and follow-through; maintains confidentiality.

What We Offer

• 100% Employee-Owned - Ownership from day one with immediate ESOP vesting.
• Retirement Savings - 401(k) with immediate vesting and a generous company match.
• Health & Wellness - Medical, dental, and vision coverage, plus company-funded HSAcontributions for HDHP plans.
• Company-Paid Protection - Life insurance, AD&D, and short and long term disability at no costto you.
• Work-Life Balance - Flexible schedules, paid parental leave, generous PTO, and paid companyholidays.
• Career Growth - Tuition reimbursement and ongoing professional development support.

SSR is an Equal Opportunity / Affinitative Action Employer

EEO Disabled/Veterans

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.