Administrative Assistant I — ESOP-Owned & Growth-Focused

Smith Seckman Reid, Inc; Nashville (TN); Sur place; USD 36 000 - 52 000; Plein temps

Avantages offerts par ce poste

ESOP ownership

401(k) with immediate vesting

Medical, dental, and vision coverage

Life insurance

Flexible schedules

Tuition reimbursement

Résumé du poste

Smith Seckman Reid, Inc is seeking an Administrative Assistant I to support technical and administrative teams with accurate document production, file organization, mailings, and smooth information flow. You will help project teams deliver timely, professional communications and well-prepared deliverables.

Responsibilities include preparing documents, coordinating RFIs/submittals, maintaining records, assisting with travel and meetings, and providing reception coverage as needed.

Qualifications

• High school degree or GED and one year of applicable experience.
• Preferred knowledge of Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Professional interpersonal skills and customer-service mindset.
• Strong organization skills with the ability to manage multiple tasks.

Responsabilités

• Produce accurate documents from drafts or dictation and proofread for accuracy.
• Assemble documents into orderly packages for distribution to internal teams and clients.
• Maintain organized correspondence and files; keep work areas efficient.
• Support project leaders with client communications and project correspondence.
• Assist with RFIs and submittals using platforms like Newforma or Submittal Exchange; send reviewed submittals.
• Produce contract document specifications and templates with technical staff.
• Provide relief coverage for reception and manage conference rooms and schedules.
• Update CRM entries and PE/licensure tracking as needed.
• Handle daily mail distribution and coordinate shipments.

Connaissances

Customer service mindset

Strong organizational skills

Clear written communication

Verbal communication

Formation

High school diploma or GED

Outils

Microsoft Office

Description du poste

Smith Seckman Reid, Inc is seeking an Administrative Assistant I to support technical and administrative teams with accurate document production, file organization, mailings, and smooth information flow. You will help project teams deliver timely, professional communications and well-prepared deliverables.

Responsibilities include preparing documents, coordinating RFIs/submittals, maintaining records, assisting with travel and meetings, and providing reception coverage as needed.