Administrative Assistant II | Employee-Owned Growth Role

Smith Seckman Reid, Inc.; Dallas (TX); In loco; USD 42.000 - 54.000; Tempo pieno

Vantaggi offerti da questo lavoro

Employee Ownership

Retirement Savings

Health Coverage

Life & Disability Insurance

Work-Life Balance

Career Growth

Descrizione del lavoro

Smith Seckman Reid, Inc. (SSR) is seeking an Administrative Assistant II to elevate team productivity by producing accurate documents, coordinating submittals and RFIs, organizing files and schedules, and supporting client communications for Dallas-area projects.

Requirements include a high school diploma or GED (or college degree in administration), strong MS Office skills, familiarity with Cosential CRM, and the ability to manage multiple tasks with confidentiality.

Competenze

• High school diploma or GED with two years' experience OR college degree in administration.
• Strong grammar and written communication skills.
• Proficient in MS Office; familiarity with Cosential CRM.
• Able to manage multiple tasks and maintain clear files/records.

Mansioni

• Maintain project document files and archive annually.
• Support project managers with correspondence and client communications.
• Update contact entries and licensure renewals in Cosential/CRM.
• Import specifications into Word; edit, format, and print as needed.
• Distribute submittals and RFIs via platforms such as Newforma, PDM, or Submittal Exchange.
• Maintain and distribute submittal and RFI logs; enter AIA data.
• Prepare Project Manuals; set up response letters and code-review spreadsheets.
• Provide receptionist relief; manage schedules and catering.
• Plan client and colleague events; arrange travel arrangements.
• Coordinate vendor trainings: room reservations, SSR University entries, attendance tracking, setup/cleanup.
• Scan seals and maintain organized shared areas.
• Code invoices and assist with travel arrangements.
• Office liaison with vendors; maintain confidentiality.

Conoscenze

MS Office proficiency

Strong communication

Organizational skills

Detail-oriented

Team collaboration

Formazione

High school diploma or GED

College degree in administration or related field

Strumenti

Cosential CRM

AIA software

Descrizione del lavoro

Smith Seckman Reid, Inc. (SSR) is seeking an Administrative Assistant II to elevate team productivity by producing accurate documents, coordinating submittals and RFIs, organizing files and schedules, and supporting client communications for Dallas-area projects.

Requirements include a high school diploma or GED (or college degree in administration), strong MS Office skills, familiarity with Cosential CRM, and the ability to manage multiple tasks with confidentiality.