Administrative Assistant I — ESOP Ownership & Growth

Smith Seckman Reid, Inc.; Nashville (TN); On-site; USD 38,000 - 50,000; Full time

Benefits offered by this job

Employee ownership (ESOP)

401(k) with company match

Health, dental, vision

Life insurance and disability

Paid time off and holidays

Tuition reimbursement

Job summary

SSR is seeking an Administrative Assistant I to support technical and administrative teams in Nashville. You will produce accurate documents, organize files, coordinate mailings, and keep information flowing smoothly for client communications.

You’ll assist with RFIs, submittals, and templates while providing reception relief as needed. A high school diploma with at least one year of relevant experience is required.

Qualifications

• High school degree or GED and 1 year of applicable experience.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to manage multiple tasks.
• Clear written and verbal communication; maintains confidentiality.

Responsibilities

• Prepare typed documents from drafts or dictation; proofread for accuracy.
• Assemble documents for distribution to internal teams and clients.
• Maintain orderly correspondence and technical document files; keep areas organized.
• Support Project Managers with project correspondence and client communications.
• Coordinate RFIs and submittals using platforms such as Newforma, PDM, or Submittal Exchange.

Skills

Microsoft Office

Organization

Written communication

Verbal communication

Confidentiality

Education

High school diploma or GED

Tools

Newforma

PDM

Submittal Exchange

Cosential

Job description

SSR is seeking an Administrative Assistant I to support technical and administrative teams in Nashville. You will produce accurate documents, organize files, coordinate mailings, and keep information flowing smoothly for client communications.

You’ll assist with RFIs, submittals, and templates while providing reception relief as needed. A high school diploma with at least one year of relevant experience is required.