ADMINISTRATIVE ASSISTANT II - BUILDING LEVEL

Affton-School-District; Affton (MO); On-site; USD 26,000 - 30,000; Full time

Job summary

Affton School District is seeking an Administrative Assistant II at the Affton Early Childhood Center to support school operations. The role involves data entry, reporting, and coordinating daily administrative tasks in a 40-hour work week with district benefits.

The position requires a high school diploma and prior administrative experience, with preferences for finance or accounting exposure and proficiency in Excel, Microsoft Office, and Google apps.

Qualifications

• High school diploma required.
• Prior administrative assistant experience preferred.
• Proficiency with Excel, Microsoft Office, and Google applications requested.
• Experience with data entry and generating reports preferred.
• Experience in educational settings is a plus.

Responsibilities

• Maintain a safe, welcoming office environment.
• Provide information to students, parents, staff and public.
• Answer phones, route messages, and manage requests.
• Maintain files and records and assist with clerical tasks.
• Assist with attendance and enrollment processes as needed.
• Support the Director of Early Learning with administrative tasks.
• Prepare purchase orders and monitor routine purchasing.

Skills

Excel

Microsoft Office

Google Apps

Data entry

Report running

Administrative experience

Education

High school diploma

Job description

ADMINISTRATIVE ASSISTANT II - BUILDING LEVEL

Affton 101 School District Affton Early Childhood Center - Saint Louis, Missouri Open in Google Maps

Job Details

Job ID: 5960364

Application Deadline: Oct 25, 2026 11:59 PM (Central Standard Time)

Posted: Oct 14, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

ANTICIPATED START DATE: As soon as possible

LOCATION: Affton Early Childhood Center

DETAILS: 12-month support staff position with district-recognized holidays, paid sick, vacation, and personal leave. Leave time will be prorated based on start date. This is a full-time, 40 hours per week position, with a district provided benefits package that includes employee health, dental, life and vision insurance.

COMPENSATION: According to the Support Staff Pay Schedule within the LevelE range. The pay range for this position is $19.19-$22.82 per hour. Placement within the range on the Support Staff Pay Schedule is determined by like experience and education.

JOB SUMMARY: Assist in the efficient operation of the school’s educational and administrative office and project a positive image for the entire school community.

QUALIFICATIONS

• 1. High school diploma or equivalency certificate.
• 2. Previous experience as an administrative assistant required.
• 3. Previous experience with data entry and running reports required.
• 4. Preference will be given to candidates with prior finance or accounting experience.
• 5. Preference will be given to candidates who are proficient in Excel, Microsoft Office Suite, Google applications.
• 6. Preference will be given to candidates with prior administrative assistant experience in an educational setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Establish and maintain a safe, accessible, positive, and inviting office environment for all members of the school community.
• Provide information and assistance to students, parents, staff, other schools, outside agencies and the public.
• Maintain confidentiality in accordance with Board policy, State and Federal laws for office, staff and student matters at all times.
• Answer phones, take and route messages, and respond appropriately to requests for information.
• Assist with the maintenance of files and records as appropriate and assigned.
• Greet all visitors, students, and teachers courteously, determine their needs, check appointments and direct to the proper person.
• Assist with student supervision while waiting for guardian pick up.
• Monitor, enter, and maintain daily student attendance records.
• Collaborate with the District Registrar in order to enroll students. This includes scheduling and facilitating building tours, upcoming events, communication and documentation from transfer schools, determining incoming credits, and maintaining records for new, active and inactive students.
• Process and maintain before and after care program enrollment applicants and materials.
• Learn and utilize the school database systems to find information and run reports as needed.
• Create, process, and submit annual reports and spreadsheets using various District information systems.
• Input student data and create reports and lists from data within the student information systems.
• Coordinate compilation of compliance reports and follow up with stakeholders to ensure documentation is complete.
• Communicate with students, parents, District personnel, administrators and outside agencies to exchange information and resolve issues or concerns.
• Maintain professional appearance and behave in a manner appropriate to a public setting.
• Classify, sort, and file correspondence, mail and other related data.
• Maintain bulletin boards, display cases, front/outdoor signs with professional appearance.
• Manage all aspects of subsidy or tuition based billing such as invoicing, collecting and verifying documentation, tracking approvals, end dates and absences.
• Support the Director of Early Learning with various administrative tasks as needed.
• Assist with placement and processing of building supply and/or equipment orders.
• Prepare purchase orders and reconcile monthly purchase card statements for the building.
• Collaborate with the Business Office to prepare financial reports or financial information requested.
• Assist with scheduling room and building usage.
• Provide assistance during emergency drills and with related procedures.
• Other duties as assigned by the Administration.

For more information regarding Administrative Assistant II duties and responsibilities, please view the Administrative Assistant II Job Description.

Job Requirements

• Citizenship, residency or work visa required

AFFTON SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT

Position Type: Full-Time

Salary: $19.19 to $22.82 Per Hour

Support Staff > Administrative Assistant