Administrative Assistant

Bayless Elementary School; St. Louis (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

Bayless Elementary School in St. Louis, Missouri is seeking an Administrative Assistant to provide friendly, professional front-office support for faculty, staff and families.

You will serve as a key point of contact, manage daily operations, assist with attendance, enrollment, and substitute services, and help maintain a welcoming school environment. The ideal candidate demonstrates strong communication, organization, and attention to detail while handling multiple tasks with discretion and

Qualifications

• Citizenship, residency or work visa required

Responsibilities

• Greet visitors courteously, determine needs, schedule appointments or direct to the appropriate person
• Answer phones promptly, take messages, and route calls as needed
• Maintain confidentiality of office, staff, and student matters at all times
• Keep records per district policies, regulations, and applicable laws
• Maintain student records including demographics, attendance, discipline, and grade reporting
• Process student registration and enrollment procedures
• Maintain daily attendance and contact parents/guardians regarding absences
• Classify, sort, and file correspondence, mail, and related documents
• Prepare reports, correspondence, and mailings as requested by building administration
• Maintain ADA attendance reports and assist with substitute system
• Coordinate maintenance of office equipment and other related duties

Job description

Administrative Assistant

BAYLESS SCHOOL DISTRICT Bayless Elementary School - St. Louis, Missouri Open in Google Maps

This job is also posted in BAYLESS SCHOOL DISTRICT

Job Details

Job ID: 5941628

Application Deadline: Posted until filled

Posted: Sep 27, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Position Overview

Bayless Elementary School is seeking an Administrative Assistant with excellent communication skills, strong organizational abilities, and an upbeat, professional attitude. This individual will serve as a key point of contact for the school, providing respectful and efficient customer service to faculty, staff, students, parents, and community members. The ideal candidate is dependable, detail-oriented, and able to manage multiple responsibilities while maintaining a welcoming and positive school environment.

Job Summary

The Administrative Assistant plays a vital role in the daily operations of Bayless Elementary School by coordinating front office functions, supporting administrators and staff, maintaining accurate student and financial records, and assisting with attendance, enrollment, and substitute services. This position ensures the efficient flow of information and processes that support a safe, organized, and effective learning environment.

Essential Functions

• Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the appropriate person
• Answers phones promptly and efficiently, takes messages, and routes calls as needed
• Maintains confidentiality of office, staff, and student matters at all times
• Maintains records required by district policy, regulations, and applicable laws
• Maintains student records including demographic information, attendance, discipline, and grade reporting
• Conducts the student registration and enrollment process
• Maintains daily student attendance and contacts parents/guardians regarding absences
• Classifies, sorts, and files correspondence, mail, and other related documents
• Composes and prepares reports, correspondence, and mailings as requested by the building principal
• Maintains daily and monthly attendance (ADA) reports
• Assists with the substitute system, including substitute teacher check-in and check-out procedures
• Supervises office equipment and coordinates maintenance or repairs as necessary
• Other related duties as assigned

Terms of Employment

Compensation, benefits, and working conditions are established in accordance with Board of Education policies, agreements, and approvals. This is a 12 month non-exempt position.

In accordance with law, the district strictly prohibits discrimination and harassment against employees, students or others on the basis of race, color, religion, sex, national origin, ancestry, disability, age, genetic information or any other characteristic protected by law. The Bayless School District is an equal opportunity employer.

Position Type: Full-Time

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Zach Morris, Director of Human Resources
• Bayless Administration Office
• Phone: [phone]
• Email: [e-mail]