School Administrative Assistant II: Data & Reports

Affton Early Childhood Center; St. Louis (MO); Vor Ort; USD 26.000 - 31.000; Vollzeit

Benefits dieser Stelle

Health insurance

Dental insurance

Life insurance

Vision insurance

Paid holidays

Sick leave

Vacation

Personal leave

Zusammenfassung

Affton 101 School District Affton Early Childhood Center - Saint Louis, Missouri is seeking an Administrative Assistant II - Building Level to support the school’s administrative office and help project a positive image for the entire school community.

This 40-hour-per-week, 12‑month position comes with a district benefits package including health, dental, life and vision insurance, paid sick, vacation and personal leave; starting date is immediate, with compensation between $19.19 and $22.82

Qualifikationen

• High school diploma or equivalency certificate.
• Previous experience as an administrative assistant required.
• Previous experience with data entry and running reports required.
• Preference will be given to candidates with prior finance or accounting experience.
• Preference will be given to candidates who are proficient in Excel, Microsoft Office Suite, Google applications.
• Preference will be given to candidates with prior administrative assistant experience in an educational setting.

Aufgaben

• Establish and maintain a safe, accessible, positive, and inviting office environment for all members of the school community.
• Provide information and assistance to students, parents, staff, other schools, outside agencies and the public.
• Maintain confidentiality in accordance with Board policy, State and Federal laws for office, staff and student matters at all times.
• Answer phones, take and route messages, and respond appropriately to requests for information.
• Assist with the maintenance of files and records as appropriate and assigned.
• Greet all visitors, students, and teachers courteously, determine their needs, check appointments and direct to the proper person.
• Assist with student supervision while waiting for guardian pick up.
• Monitor, enter, and maintain daily student attendance records.
• Collaborate with the District Registrar in order to enroll students. This includes scheduling and facilitating building tours, upcoming events, communication and documentation from transfer schools, determining incoming credits, and maintaining records for new, active and inactive students.
• Process and maintain before and after care program enrollment applicants and materials.
• Learn and utilize the school database systems to find information and run reports as needed.
• Create, process, and submit annual reports and spreadsheets using various District information systems.
• Input student data and create reports and lists from data within the student information systems.
• Coordinate compilation of compliance reports and follow up with stakeholders to ensure documentation is complete.
• Communicate with students, parents, District personnel, administrators and outside agencies to exchange information and resolve issues or concerns.
• Maintain professional appearance and behave in a manner appropriate to a public setting.
• Classify, sort, and file correspondence, mail and other related data.
• Maintain bulletin boards, display cases, front/outdoor signs with professional appearance.
• Manage all aspects of subsidy or tuition based billing such as invoicing, collecting and verifying documentation, tracking approvals, end dates and absences.
• Support the Director of Early Learning with various administrative tasks as needed.
• Assist with placement and processing of building supply and/or equipment orders.
• Prepare purchase orders and reconcile monthly purchase card statements for the building.
• Collaborate with the Business Office to prepare financial reports or financial information requested.
• Assist with scheduling room and building usage.
• Provide assistance during emergency drills and with related procedures.
• Other duties as assigned by the Administration.

Kenntnisse

Administrative experience

Data entry

Report generation

Excel

Ausbildung

High school diploma or equivalency certificate

Tools

Excel

Microsoft Office Suite

Google applications

Jobbeschreibung

Affton 101 School District Affton Early Childhood Center - Saint Louis, Missouri is seeking an Administrative Assistant II - Building Level to support the school’s administrative office and help project a positive image for the entire school community.

This 40-hour-per-week, 12‑month position comes with a district benefits package including health, dental, life and vision insurance, paid sick, vacation and personal leave; starting date is immediate, with compensation between $19.19 and $22.82