ADMINISTRATIVE ASSISTANT II - BUILDING LEVEL

Affton Early Childhood Center; St. Louis (MO); On-site; USD 26,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Life insurance

Vision insurance

Paid holidays

Sick leave

Vacation

Personal leave

Job summary

Affton 101 School District Affton Early Childhood Center - Saint Louis, Missouri is seeking an Administrative Assistant II - Building Level to support the school’s administrative office and help project a positive image for the entire school community.

This 40-hour-per-week, 12‑month position comes with a district benefits package including health, dental, life and vision insurance, paid sick, vacation and personal leave; starting date is immediate, with compensation between $19.19 and $22.82

Qualifications

• High school diploma or equivalency certificate.
• Previous experience as an administrative assistant required.
• Previous experience with data entry and running reports required.
• Preference will be given to candidates with prior finance or accounting experience.
• Preference will be given to candidates who are proficient in Excel, Microsoft Office Suite, Google applications.
• Preference will be given to candidates with prior administrative assistant experience in an educational setting.

Responsibilities

• Establish and maintain a safe, accessible, positive, and inviting office environment for all members of the school community.
• Provide information and assistance to students, parents, staff, other schools, outside agencies and the public.
• Maintain confidentiality in accordance with Board policy, State and Federal laws for office, staff and student matters at all times.
• Answer phones, take and route messages, and respond appropriately to requests for information.
• Assist with the maintenance of files and records as appropriate and assigned.
• Greet all visitors, students, and teachers courteously, determine their needs, check appointments and direct to the proper person.
• Assist with student supervision while waiting for guardian pick up.
• Monitor, enter, and maintain daily student attendance records.
• Collaborate with the District Registrar in order to enroll students. This includes scheduling and facilitating building tours, upcoming events, communication and documentation from transfer schools, determining incoming credits, and maintaining records for new, active and inactive students.
• Process and maintain before and after care program enrollment applicants and materials.
• Learn and utilize the school database systems to find information and run reports as needed.
• Create, process, and submit annual reports and spreadsheets using various District information systems.
• Input student data and create reports and lists from data within the student information systems.
• Coordinate compilation of compliance reports and follow up with stakeholders to ensure documentation is complete.
• Communicate with students, parents, District personnel, administrators and outside agencies to exchange information and resolve issues or concerns.
• Maintain professional appearance and behave in a manner appropriate to a public setting.
• Classify, sort, and file correspondence, mail and other related data.
• Maintain bulletin boards, display cases, front/outdoor signs with professional appearance.
• Manage all aspects of subsidy or tuition based billing such as invoicing, collecting and verifying documentation, tracking approvals, end dates and absences.
• Support the Director of Early Learning with various administrative tasks as needed.
• Assist with placement and processing of building supply and/or equipment orders.
• Prepare purchase orders and reconcile monthly purchase card statements for the building.
• Collaborate with the Business Office to prepare financial reports or financial information requested.
• Assist with scheduling room and building usage.
• Provide assistance during emergency drills and with related procedures.
• Other duties as assigned by the Administration.

Skills

Administrative experience

Data entry

Report generation

Excel

Education

High school diploma or equivalency certificate

Tools

Excel

Microsoft Office Suite

Google applications

Job description

ADMINISTRATIVE ASSISTANT II - BUILDING LEVEL

Affton 101 School District Affton Early Childhood Center - Saint Louis, Missouri Open in Google Maps

ADMINISTRATIVE ASSISTANT II - BUILDING LEVEL

Affton 101 School District Affton Early Childhood Center - Saint Louis, Missouri Open in Google Maps

This job is also posted in Affton School District

Job Details

Job ID: 5960364
Application Deadline: Oct 25, 2026 11:59 PM (Central Standard Time)
Posted: Oct 14, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

ANTICIPATED START DATE: As soon as possible

LOCATION:Affton Early childhood Center

DETAILS 12-month support staff position with district-recognized holidays, paid sick, vacation, and personal leave. Leave time will be prorated based on start date. This is a full-time, 40 hours per week position, with a district provided benefits package that includes employee health, dental, life and vision insurance.

COMPENSATION According to the Support Staff Pay Schedule within the LevelE range. The pay range for this position is $19.19-$22.82 per hour. Placement within the range on the Support Staff Pay Schedule is determined by like experience and education.

JOB SUMMARY Assist in the efficient operation of the school’s educational and administrative office and project a positive image for the entire school community.

QUALIFICATIONS

1. High school diploma or equivalency certificate.
2. Previous experience as an administrative assistant required.
3. Previous experience with data entry and running reports required.

4. Preference will be given to candidates with prior finance or accounting experience.
5. Preference will be given to candidates who are proficient in Excel, Microsoft Office Suite, Google applications.
6. Preference will be given to candidates with prior administrative assistant experience in an educational setting.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Establish and maintain a safe, accessible, positive, and inviting office environment for all members of the school community.
• Provide information and assistance to students, parents, staff, other schools, outside agencies and the public.
• Maintain confidentiality in accordance with Board policy, State and Federal laws for office, staff and student matters at all times.
• Answer phones, take and route messages, and respond appropriately to requests for information.
• Assist with the maintenance of files and records as appropriate and assigned.
• Greet all visitors, students, and teachers courteously, determine their needs, check appointments and direct to the proper person.
• Assist with student supervision while waiting for guardian pick up.
• Monitor, enter, and maintain daily student attendance records.
• Collaborate with the District Registrar in order to enroll students. This includes scheduling and facilitating building tours, upcoming events, communication and documentation from transfer schools, determining incoming credits, and maintaining records for new, active and inactive students.
• Process and maintain before and after care program enrollment applicants and materials.
• Learn and utilize the school database systems to find information and run reports as needed.
• Create, process, and submit annual reports and spreadsheets using various District information systems.
• Input student data and create reports and lists from data within the student information systems.
• Coordinate compilation of compliance reports and follow up with stakeholders to ensure documentation is complete.
• Communicate with students, parents, District personnel, administrators and outside agencies to exchange information and resolve issues or concerns.
• Maintain professional appearance and behave in a manner appropriate to a public setting.
• Classify, sort, and file correspondence, mail and other related data.
• Maintain bulletin boards, display cases, front/outdoor signs with professional appearance.
• Manage all aspects of subsidy or tuition based billing such as invoicing, collecting and verifying documentation, tracking approvals, end dates and absences.
• Support the Director of Early Learning with various administrative tasks as needed.
• Assist with placement and processing of building supply and/or equipment orders.
• Prepare purchase orders and reconcile monthly purchase card statements for the building.
• Collaborate with the Business Office to prepare financial reports or financial information requested.
• Assist with scheduling room and building usage.
• Provide assistance during emergency drills and with related procedures.
• Other duties as assigned by the Administration.

For more information regarding Administrative Assistant II duties and responsibilities, please view the Administrative Assistant II Job Description .

All applicants must apply through Affton's TalentEd Hire website at:

https://affton.schoolspring.com/

External candidates must have a resume entered into Unified Talent Applicant Tracking, prior to the closing date, in order to be considered for a position. Cover letters are optional. Verification of degrees and transcripts will be required upon hire.

AFFTON SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT

Position Type: Full-Time
Salary: $19.19 to $22.82 Per Hour
Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required