Administrative Assistant II – Asset & Budget Coordinator

The University of Central Florida Board of Trustees; Orlando (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, Vision, Life

Flexible Spending

Employee Assistance Program

Paid time off

Retirement savings options

Employee discounts

Job summary

The Kanouff School of Data, Mathematical, and Statistical Sciences at UCF seeks an Administrative Assistant II to perform complex administrative, fiscal, and project coordination tasks on-site at the university. This role manages assets, budgets, and student workers in a dynamic, high-responsibility environment.

You will coordinate building operations, support faculty meetings, handle sensitive correspondence, and assist with travel arrangements and onboarding.

Qualifications

• High School Diploma or Equivalent with 2+ years of relevant experience.
• Experience handling complex administrative tasks and budgeting.
• Ability to supervise student workers and coordinate facilities management.

Responsibilities

• Manage and track all physical assets for the unit; issue/collect keys and rooms for ~100 faculty/students.
• Serve as admin liaison for the Mathematics Safety Team and coordinate complex work orders and asset management.
• Manage official internal/external communications; record minutes for faculty meetings.
• Handle high-volume, sensitive tasks including room reservations and secure copying/distribution of exams.
• Coordinate student employment/onboarding for the department; supervise 4–6 Federal Work Study students.
• Manage budgets and financial health for multiple student organizations; handle receipts and reconciliation.
• Coordinate administrative projects (office moves) and travel for colloquium speakers and visitors.
• Provide front-desk coverage, screen calls, handle visitors, and order supplies.

Skills

Communication

Organization

Facilities management

Budgeting

Student staff supervision

Education

High School Diploma or Equivalent

Tools

Microsoft Office

PeopleSoft

Workday

Job description

The Kanouff School of Data, Mathematical, and Statistical Sciences at UCF seeks an Administrative Assistant II to perform complex administrative, fiscal, and project coordination tasks on-site at the university. This role manages assets, budgets, and student workers in a dynamic, high-responsibility environment.

You will coordinate building operations, support faculty meetings, handle sensitive correspondence, and assist with travel arrangements and onboarding.