Administrative & Operations Specialist (Asset & Budget)

UCF; Orlando (FL); On-site; USD 38,000 - 50,000; Full time

Job summary

UCF is seeking an Administrative Assistant II in Orlando to perform complex administrative, fiscal, and project coordination tasks for the Kanouff School of Data, Mathematical, and Statistical Sciences. You will autonomously manage assets, coordinate building work orders, and supervise Work-Study students.

The role requires a High School Diploma or equivalent and 2+ years of relevant experience, with strong communication and organizational skills.

Qualifications

• High School Diploma or Equivalent and 2+ years of relevant experience.
• Experience with administrative, fiscal, and project coordination tasks.
• Ability to manage facilities, assets, and student workers independently.

Responsibilities

• Manage unit assets, including keys and rooms for ~100 faculty, postdocs, and grads.
• Liaise for the Mathematics Safety Team and coordinate complex building work orders and asset management.
• Manage communications for the Director and School; record minutes for faculty meetings.
• Handle high-volume academic tasks; secure room reservations and manage exams distribution.
• Coordinate student employment/onboarding: recruitment, interviews, onboarding, training; supervise 4–6 Work Study students.
• Manage budgets for student organizations; process receipts and reconcile accounts.
• Coordinate admin projects (office moves); arrange travel for colloquium speakers.
• Provide front-desk coverage, screen calls, direct visitors, order supplies and document textbooks.

Skills

Written and verbal communication

Organizational skills

Budget tracking

Education

High School Diploma or Equivalent

Tools

Microsoft Office

PeopleSoft

Workday

Job description

UCF is seeking an Administrative Assistant II in Orlando to perform complex administrative, fiscal, and project coordination tasks for the Kanouff School of Data, Mathematical, and Statistical Sciences. You will autonomously manage assets, coordinate building work orders, and supervise Work-Study students.

The role requires a High School Diploma or equivalent and 2+ years of relevant experience, with strong communication and organizational skills.