Higher-Ed Administrative Assistant II

Texas State University; San Marcos, Northern (TX, KY); Hybrid; USD 36,000 - 40,000; Full time

Job summary

Texas State University in San Marcos, TX is seeking an Administrative Assistant II to provide clerical support in the Department of Counseling, Leadership, Adult Education & School Psychology. The role requires front-desk duties, scheduling, travel reimbursements, and coordinating events.

Responsibilities include greeting visitors, answering calls and emails, assisting with program records, processing invoices and purchases, and maintaining departmental records in accordance with university

Qualifications

• High school diploma with 2 years of administrative assistant experience.
• Knowledge of policy and procedures in a complex work environment.
• Proficient in Microsoft Office Suite and Adobe Sign (Texas State examples include SAP, Concur, AIM, Banner, CourseLeaf, 25Live, Slate and Canvas).
• Ability to manage multiple tasks and to prioritize tasks effectively to meet deadlines.
• Exceptional organizational abilities with a high level of attention to detail.
• Prepare clear, concise, and grammatically correct correspondence and documents.
• Discretion and confidentiality in handling sensitive issues and information.

Responsibilities

• Greeting students, faculty, and visitors to the office.
• Responding in a timely manner to incoming phone calls and emails.
• Providing guidance or referrals to students, faculty, and visitors, as needed.
• Working with Program Coordinators to assist with program needs, communications, and events.
• Handling purchases, reimbursements, and processing forms for independent contractors.
• Reserving rooms and assisting with faculty meetings, department, and program events.
• Entering course registration, scheduling, and room reservation information for upcoming semesters.
• Providing information to prospective students about admissions and program procedures.
• Preparing travel requests, mileage reimbursement, and expense reports.
• Developing partnerships with university and community contacts.

Skills

Administrative support

Microsoft Office

Communication

Organization

Attention to detail

Discretion

Education

High school diploma

Tools

Adobe Sign

SAP

Concur

AIM

Banner

CourseLeaf

25Live

Slate

Canvas

Job description

Texas State University in San Marcos, TX is seeking an Administrative Assistant II to provide clerical support in the Department of Counseling, Leadership, Adult Education & School Psychology. The role requires front-desk duties, scheduling, travel reimbursements, and coordinating events.

Responsibilities include greeting visitors, answering calls and emails, assisting with program records, processing invoices and purchases, and maintaining departmental records in accordance with university