Administrative Assistant II - Academic Support Hub

University of Southern California; Los Angeles (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

The University of Southern California in Los Angeles is seeking an Administrative Assistant II for the Social Sciences, Dornsife Academic Support Hub. The role supports 35 departments within a divisional framework, handling varied clerical tasks, budget transactions, and purchases while safeguarding confidentiality and guiding faculty, staff and students.

You will screen calls, manage supplies, and assist in maintaining office equipment, reporting to the hub leadership in a 100% on-site,

Qualifications

• Experience in specialized clerical and administrative experience in a university environment.
• Ability to prioritize tasks according to need and urgency.
• Excellent organizational and time management skills.

Responsibilities

• Perform varied administrative and general office duties for academic departments.
• Initiate a variety of budget and business transactions (ex: Supplier Invoice Requests, Internal Service Delivery, Honorariums, Purchase Orders, Reimbursements).
• Order supplies for departmental offices and hub.
• Ensure confidentiality and controls access to sensitive information.
• Provide guidance and direction to faculty, staff and students.
• Screen and prioritize incoming calls, determining what contact or action is required.
• Assist in maintaining office equipment and purchases.

Skills

University experience

Office management

Prioritization

Education

Bachelor's degree

Job description

The University of Southern California in Los Angeles is seeking an Administrative Assistant II for the Social Sciences, Dornsife Academic Support Hub. The role supports 35 departments within a divisional framework, handling varied clerical tasks, budget transactions, and purchases while safeguarding confidentiality and guiding faculty, staff and students.

You will screen calls, manage supplies, and assist in maintaining office equipment, reporting to the hub leadership in a 100% on-site,