Academic Budget & Operations Specialist

University of Southern California; Los Angeles (CA); On-site; USD 54,000 - 60,000; Full time

Job summary

University of Southern California in Los Angeles is seeking a Budget and Administrative Specialist for the Physical Sciences and Math Academic Services Hub to monitor, reconcile, analyze, and report on budgets while providing financial and operational support to departments within the division.

Working with department leadership, faculty, staff, university financial offices, and external vendors, you will ensure that financial transactions, purchasing, agreements, and related processes comply

Qualifications

• Bachelor's degree and at least one year of relevant experience.
• Budget experience and knowledge of business administration, accounting, or fund accounting.
• Strong computer skills with automated spreadsheets for analysis and reporting.
• Ability to reconcile financial activity and manage deadlines.

Responsibilities

• Monitor, reconcile, analyze, and report budget activity for assigned departments.
• Coordinate large purchases and vendor onboarding for departmental needs.
• Process reimbursements and advise on university financial policies.
• Lead contractor and professional services agreements coordination.
• Manage invoicing for Earth Sciences Plasma Center and fleet vehicles.
• Support events with budgets, approvals, and logistical coordination.

Skills

Budget management

Accounting basics

Data analysis

Communication skills

Spreadsheet proficiency

Education

Bachelor's degree

Tools

Spreadsheets (Excel)

University financial systems

Purchasing procedures

Vendor onboarding

Job description

University of Southern California in Los Angeles is seeking a Budget and Administrative Specialist for the Physical Sciences and Math Academic Services Hub to monitor, reconcile, analyze, and report on budgets while providing financial and operational support to departments within the division.

Working with department leadership, faculty, staff, university financial offices, and external vendors, you will ensure that financial transactions, purchasing, agreements, and related processes comply