Administrative Assistant II

University of Southern California; Los Angeles (CA); On-site; USD 35,000 - 45,000; Full time

Job summary

The University of Southern California in Los Angeles is seeking an Administrative Assistant II for the Social Sciences, Dornsife Academic Support Hub. The role supports 35 departments within a divisional framework, handling varied clerical tasks, budget transactions, and purchases while safeguarding confidentiality and guiding faculty, staff and students.

You will screen calls, manage supplies, and assist in maintaining office equipment, reporting to the hub leadership in a 100% on-site,

Qualifications

• Experience in specialized clerical and administrative experience in a university environment.
• Ability to prioritize tasks according to need and urgency.
• Excellent organizational and time management skills.

Responsibilities

• Perform varied administrative and general office duties for academic departments.
• Initiate a variety of budget and business transactions (ex: Supplier Invoice Requests, Internal Service Delivery, Honorariums, Purchase Orders, Reimbursements).
• Order supplies for departmental offices and hub.
• Ensure confidentiality and controls access to sensitive information.
• Provide guidance and direction to faculty, staff and students.
• Screen and prioritize incoming calls, determining what contact or action is required.
• Assist in maintaining office equipment and purchases.

Skills

University experience

Office management

Prioritization

Education

Bachelor's degree

Job description

The University of Southern California (USC), founded in 1880, is located in the heart of downtown L.A. and is the largest private employer in the City of Los Angeles. As an employee ofUSC, you will be a part of a world-class research university and a member of the “Trojan Family,” which is comprised of the faculty, students and staff that make the university a great place to work.

The USC Dana and David Dornsife College of Letters, Arts and Sciences is seeking an Administrative Assistant II in Social Sciences, Dornsife Academic Support Hub. The largest and oldest of the USC schools, USC Dornsife functions as the academic core of the university, offering courses and advancing knowledge across the humanities, social sciences and natural sciences.

Based on a divisional framework, the Academic Services Hubs will provide staff support to approximately 35 departments across Dornsife. Each hub serves one division and the number of departments per division varies. The mission of the Dornsife Academic Services Hub is to provide optimal, localized support to academic departments by providing specialized services that foster the academic, instructional, and research-driven engagement of faculty, staff and students in the Dornsife community.

Responsibilities:

The Administrative Assistant II in Social Sciences will manage department activities within the hub, which may include but will not be limited to the following:

• Perform varied administrative and general office duties for academic departments
• Initiate a variety of budget and business transactions (ex: Supplier Invoice Requests, Internal Service Delivery, Honorariums, Purchase Orders, Reimbursements)
• Order supplies for departmental offices and hub
• Ensure confidentiality and controls access to sensitive information
• Provide guidance and direction to faculty, staff and students
• Screen and prioritize incoming calls, determining what contact or action is required
• Assist in maintaining office equipment and purchases

Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.

Preferred qualifications:

• Experience in specialized clerical and administrative experience in a university environment
• Ability to prioritize tasks according to need and urgency
• Excellent organizational and time management skills

The hourly rate range for this position is $25.73 - $32.83. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer alignment, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Work Arrangement:

This is a 100% full-time, on-site/on-campus position.

Required Documents and Additional Information:

• Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
• Job openings are posted for a minimum of (5) five business days. This job may be removed from posting boards and filled any time after the minimum posting period has ended, so please apply on the same business day if interested.
• To support the well-being of our faculty and staff, USC provides benefits-eligible employees with a broad range of perks to help protect their and their dependents’ health, wealth, and future. These benefits are available as part of the overall compensation and total rewards package. You can learn more about USC’s comprehensive benefits here.

Minimum Education: Bachelor's degree Addtional Education Requirements Combined experience/education as substitute for minimum education Minimum Experience: 3 years Minimum Skills: Secretarial or specialized clerical and administrative experience. Preferred Education: Bachelor's degree Preferred Experience: 4 years