Administrative Assistant II — Academic Programs & Events

slu; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Saint Louis University is seeking an Administrative Assistant II to support the Center for Advanced Dental Education (CADE). The role includes coordinating academic programs, handling student and resident records, updating curriculum information, and planning events while managing day-to-day office operations.

You will supervise student workers, process reimbursements and transactions in Workday, and serve as a liaison with various campus departments.

Qualifications

• High School Diploma and three years of administrative support or related work experience.
• Experience in university or academic environment preferred.
• Familiarity with SLU systems, academic processes, resident or student support, event coordination, Workday, SLATE, Canvas, and Microsoft Office preferred.

Responsibilities

• Provides administrative support for CADE's day-to-day operations, coordinating academic, operational, and office support needs.
• Maintains and updates academic and program information, including course catalog details and grade entry support.
• Coordinates graduation ceremonies and department events, including annual June and December graduations, CADE picnic, and CPR classes.
• Processes and tracks financial items such as reimbursements, Workday transactions, service requests, and supplies.
• Liaises with housekeeping, facilities, and other departments to coordinate service requests and operational needs.
• Supervises approximately three to four student workers on office operations and event support.
• Answers emails, calls, and inquiries regarding programs, events, and processes; communicates clearly and professionally.
• Handles confidential student, resident, academic, and departmental records with discretion.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Written communication

Education

High School Diploma

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Canvas

SLATE

Workday

Job description

Saint Louis University is seeking an Administrative Assistant II to support the Center for Advanced Dental Education (CADE). The role includes coordinating academic programs, handling student and resident records, updating curriculum information, and planning events while managing day-to-day office operations.

You will supervise student workers, process reimbursements and transactions in Workday, and serve as a liaison with various campus departments.