Administrative Assistant II , Center for Advanced Dental Education

slu; St. Louis (MO); On-site; USD 42,000 - 64,000; Full time

Job summary

Saint Louis University is seeking an Administrative Assistant II to support the Center for Advanced Dental Education (CADE). The role includes coordinating academic programs, handling student and resident records, updating curriculum information, and planning events while managing day-to-day office operations.

You will supervise student workers, process reimbursements and transactions in Workday, and serve as a liaison with various campus departments.

Qualifications

• High School Diploma and three years of administrative support or related work experience.
• Experience in university or academic environment preferred.
• Familiarity with SLU systems, academic processes, resident or student support, event coordination, Workday, SLATE, Canvas, and Microsoft Office preferred.

Responsibilities

• Provides administrative support for CADE's day-to-day operations, coordinating academic, operational, and office support needs.
• Maintains and updates academic and program information, including course catalog details and grade entry support.
• Coordinates graduation ceremonies and department events, including annual June and December graduations, CADE picnic, and CPR classes.
• Processes and tracks financial items such as reimbursements, Workday transactions, service requests, and supplies.
• Liaises with housekeeping, facilities, and other departments to coordinate service requests and operational needs.
• Supervises approximately three to four student workers on office operations and event support.
• Answers emails, calls, and inquiries regarding programs, events, and processes; communicates clearly and professionally.
• Handles confidential student, resident, academic, and departmental records with discretion.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Written communication

Education

High School Diploma

Associate's degree

Tools

Microsoft Excel

Microsoft Word

Canvas

SLATE

Workday

Job description

Who is Saint Louis University?

Founded in 1818, Saint Louis University is one of the nation's oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.

The Administrative Assistant II provides administrative and operational support for the Center for Advanced Dental Education (CADE), including coordination of academic program support, student/resident records, course and curriculum updates, event planning, financial processing, and day-to-day office operations.

PRIMARY JOB RESPONSIBILITIES

• Provides administrative support for CADE's day-to-day operations, including working with residents, faculty, staff, student workers, and campus partners to coordinate academic, operational, and office support needs
• Maintains and updates academic and program information, including course catalog details, class updates, curriculum-related records, Canvas information, SLATE records, and grade entry support
• Coordinates graduation ceremonies and department events, including two graduations annually in June and December, the CADE picnic, CPR classes, meetings, and other program activities
• Processes and tracks financial and administrative items such as reimbursements, Workday Finance transactions, service requests, supplies, and related documentation
• Serves as a liaison with housekeeping, facilities, and other university departments to submit, coordinate, and follow up on service requests and operational needs
• Supervises approximately three to four student workers, assigning support tasks related to office operations, event setup, and event support
• Answers and responds to emails, phone calls, and inquiries regarding department programs, academic processes, events, and operational requests; communicates information clearly and professionally
• Handles confidential or sensitive student, resident, academic, and departmental records with discretion and accuracy
• Performs other duties as assigned

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of university academic, administrative, and student support processes
• Ability to support residents, faculty, staff, and students with professionalism, responsiveness, and sound judgment
• Strong organizational, time management, and follow-through skills
• Verbal and written communication skills
• Ability to maintain accurate records, enter grades, update databases, and manage academic or program information with attention to detail
• Proficiency with Microsoft Office and Excel
• Experience with Workday, SLATE and/or Canvas is a plus
• Ability to coordinate events, manage logistics, and work with campus partners
• Ability to supervise and direct the work of student staff
• Ability to handle multiple priorities, meet deadlines, and remain available and responsive during regular business hours
• Ability to maintain confidentiality

MINIMUM QUALIFICATIONS

• High School Diploma and three years of administrative support, academic support, clerical, or related work experience

PREFERRED QUALIFICATIONS

• Associate's degree
• Experience working in a university or academic environment; familiarity with SLU systems, academic processes, resident or student support, event coordination, Workday, SLATE, Canvas, and Microsoft Office preferred.

Function

Administrative Support/ Cross-functional Family

Scheduled Weekly Hours: 40

Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors.