Administrative Assistant II , Center for Advanced Dental Education

Saint Louis University; Missouri; On-site; USD 40,000 - 52,000; Full time

Job summary

Saint Louis University’s Center for Advanced Dental Education is seeking an Administrative Assistant II to support CADE’s day-to-day operations, academic processes, and event coordination. You will manage records, assist with course and curriculum updates, and support faculty, staff, residents, and students with professional service and discretion.

Key duties include coordinating graduations, managing financial items, and liaising with facilities and campus partners.

Qualifications

• High School Diploma required with at least 3 years of admin support experience.
• Experience in academic environment or university systems preferred.
• Strong organizational and communication skills with attention to detail.

Responsibilities

• Provide administrative support for CADE day-to-day operations.
• Coordinate academic program support, records, and events.
• Assist with course catalog details, Canvas, SLATE, and grade entry.
• Plan and coordinate graduations and department events.
• Process reimbursements and Workday Finance transactions.
• Supervise student workers and coordinate office tasks.

Skills

Organization and time management

Verbal and written communication

Discretion and confidentiality

Administrative support experience

Customer service

Education

High School Diploma

Associate's degree (preferred)

Tools

Microsoft Office

Excel

Workday

SLATE

Canvas

Job description

## Administrative Assistant II , Center for Advanced Dental EducationApply: SLU Saint Louis, MO: Full time: Posted Today: 2026-10104**Who is Saint Louis University? Founded in 1818, Saint Louis University is one of the nation’s oldest and most prestigious Catholic universities. SLU, which also has a campus in Madrid, Spain, is recognized for world-class academics, life-changing research, compassionate health care, and a strong commitment to faith and service.**The Administrative Assistant II provides administrative and operational support for the Center for Advanced Dental Education (CADE), including coordination of academic program support, student/resident records, course and curriculum updates, event planning, financial processing, and day-to-day office operations. PRIMARY JOB RESPONSIBILITIES* Provides administrative support for CADE’s day-to-day operations, including working with residents, faculty, staff, student workers, and campus partners to coordinate academic, operational, and office support needs* Maintains and updates academic and program information, including course catalog details, class updates, curriculum-related records, Canvas information, SLATE records, and grade entry support* Coordinates graduation ceremonies and department events, including two graduations annually in June and December, the CADE picnic, CPR classes, meetings, and other program activities* Processes and tracks financial and administrative items such as reimbursements, Workday Finance transactions, service requests, supplies, and related documentation* Serves as a liaison with housekeeping, facilities, and other university departments to submit, coordinate, and follow up on service requests and operational needs* Supervises approximately three to four student workers, assigning support tasks related to office operations, event setup, and event support* Answers and responds to emails, phone calls, and inquiries regarding department programs, academic processes, events, and operational requests; communicates information clearly and professionally* Handles confidential or sensitive student, resident, academic, and departmental records with discretion and accuracy* Performs other duties as assigned KNOWLEDGE, SKILLS, AND ABILITIES* Knowledge of university academic, administrative, and student support processes* Ability to support residents, faculty, staff, and students with professionalism, responsiveness, and sound judgment* Strong organizational, time management, and follow-through skills* Verbal and written communication skills* Ability to maintain accurate records, enter grades, update databases, and manage academic or program information with attention to detail* Proficiency with Microsoft Office and Excel* Experience with Workday, SLATE and/or Canvas is a plus* Ability to coordinate events, manage logistics, and work with campus partners* Ability to supervise and direct the work of student staff* Ability to handle multiple priorities, meet deadlines, and remain available and responsive during regular business hours* Ability to maintain confidentiality MINIMUM QUALIFICATIONS* High School Diploma and three years of administrative support, academic support, clerical, or related work experience PREFERRED QUALIFICATIONS* Associate's degree* Experience working in a university or academic environment; familiarity with SLU systems, academic processes, resident or student support, event coordination, Workday, SLATE, Canvas, and Microsoft Office preferred.**Function**Administrative Support/ Cross-functional FamilyScheduled Weekly Hours:40Saint Louis University is an equal opportunity/affirmative action employer. All qualified candidates will receive consideration for the position applied for without regard to race, color, religion, sex, age, national origin, disability, marital status, sexual orientation, military/veteran status, gender identity, or other non-merit factors. If accommodations are needed for completing the application and/or with the interviewing process, please contact Human Resources at 314-977-5847.