Administrative Coordinator I - 994379

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

Nova Southwestern University in Fort Lauderdale, Florida is seeking an Administrative Coordinator I (Clinical Support Coordinator) to support the Physical Therapy Department’s clinical education functions. The role partners with the Chair and program directors to coordinate schedules, postings, and student records across multiple sites.

Responsibilities include data entry, reporting, credentialing, event coordination, and liaison duties with students, faculty, and external partners.

Qualifications

• High School Diploma or equivalent required.
• Three years of administrative experience in academics, healthcare, business, or related area preferred.
• Associate's Degree may substitute two years of experience.

Responsibilities

• Coordinate activities within the department to ensure efficient operations.
• Respond to inquiries and resolve non-routine problems.
• Enter data and generate reports in NSU systems for accuracy.
• Assist in updating program materials and publications.
• Assign students to clinical rotations and manage housing arrangements.
• Maintain department files and databases per accreditation guidelines.
• Serve as liaison for clinical education matters with internal and external stakeholders.
• Coordinate weekday, weekend, and evening program events and AV/food services.
• Maintain student records, grade reporting, and attendance; track progress.
• Travel to centers and events for training and outreach.
• Oversee course information, CRNs, syllabi, and testing materials.

Skills

MS Office

Data entry

Internet research

Filing/records

Communication

Organization

Confidentiality

Proactive

Education

High School Diploma or Equivalent

Associate's Degree

Tools

Ariba

Banner

Kronos

Paytrax

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose

In cooperation with the Chair, Director of Entry-Level DPT Program, and Director of Clinical Education of the Physical Therapy Department, the Administrative Coordinator I (Clinical Support Coordinator) is responsible for a wide range of activities involving the coordination and overall support of clinical education functions of the Physical Therapy Department in Fort Lauderdale, Florida.

Job Category

Non-Exempt

Hiring Range

Commensurate with experience

Pay Basis

Hourly

Subject to Grant Funding?

No

Essential Job Functions

• 1. Coordinates activities/functions within the department to ensure efficient operations.
• 2. Responds to inquiries and resolves non-routine problems requiring broad understanding of work-area policies and procedures in a timely manner to ensure questions are addressed and resolved.
• 3. Reviews data and follows up on discrepancies to ensure accuracy.
• 4. Enters data and generates reports from systems such as Ariba, Banner, Paytrax, clinical education data bases and/or other NSU specific systems to ensure accurate processing and record keeping.
• 5. Assists in the periodic updating of program materials, such as the student/preceptor clinical handbook, program brochure, catalogue, and other program publications. Assists in assigning students to clinical rotations sites; organizes and maintains rotation schedules and records; responsible for the credentialing of clinical students within the hospital systems for clinical rotations; coordinates housing arrangements for rural rotations; creates and maintains site preceptor files. Maintains department files and databases in accordance with accreditation guidelines.
• 6. Serves as the initial contact and program liaison for clinical education related matters; communicates with internal and external stakeholders. Communicates with HPD Office for Legal Affairs regarding clinical affiliation agreements. Advises students of campus resources; such as, Financial Aid, Registrar, Admissions, One-Stop-Shop. Stays current on the availability of those services and works closely with those resources regarding student issues.
• 7. Participates and coordinates weekday, weekend and evening program events; such as, retreats, receptions, end-of-rotations, institutes. Coordinates audiovisual, technology requirements, and food services for such events.
• 8. Responsible for the maintenance of student records; such as, grade recording and reporting, student evaluations of clinical sites and faculty, preceptor evaluation of student; online student reporting systems, and student attendance. Assists with tracking student progress.
• 9. Travels, as needed, to Student Education Centers, conferences, and career fairs for training and program marketing purpose.
• 10. Responsible for the collection and maintenance of clinical course information; processes course maintenance forms, creates course reference numbers (CRNs), organizes records of course syllabi, objectives, and material, maintains clinical curriculum test bank and testing materials; responsible for administering and overseeing the proctoring of clinical year exams; orders textbooks and other necessary materials. Assists with online student registration process.
• 11. Oversees the requisition, receipt, and inventory of equipment and/or supplies for the clinical education curriculum; develops systems to track purchases and inventory; manages equipment repairs and annual inspections.
• 12. Performs other duties as required.

Job Requirements

Required Knowledge, Skills, & Abilities

• 1. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
• 2. Knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).
• 3. Ability to enter and verify information with accuracy.
• 4. Ability to understand and follow oral and written instructions.
• 5. Ability to maintain confidential information.
• 6. Strong administration skills - organized, thorough, systems orientated with meticulous attention to detail.
• 7. Proactive, punctual and reliable.
• 8. Excellent written and oral communication skills.

PHYSICAL REQUIREMENTS / WORKING CONDITIONS

• 1. Ability to communicate effectively with others.
• 2. Ability to work cooperatively with colleagues and supervisory staff at all levels.
• 3. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
• 4. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils and computer keyboards.

Required Education

High School Diploma or Equivalent

Required Experience

High School Diploma and three (3) years of administrative experience in academics, healthcare, business, or related area.

--OR--

Associate's Degree and two (2) years of administrative experience in academics, healthcare, business, or related area.

Preferred Qualifications

• 1. Knowledge of NSU and the College of Health Care Sciences.
• 2. Familiarity with Ariba, Banner, Kronos, Paytrax, and other NSU systems.

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions

Sensitivity Disclaimer

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.