TEMPORARY-Research Program Assistant

Nova Southeastern University; Fort Lauderdale (FL); On-site; USD 25,000 - 39,000; Full time

Job summary

Nova Southwestern University seeks a detail-oriented research coordinator to support faculty investigators and program staff with project coordination, data collection, and regulatory compliance. You will manage records, assist with recruitment, prepare reports, and help ensure timely delivery of study milestones.

Responsibilities include IRB submissions, data validation, manuscript preparation support, and collaboration with diverse stakeholders.

Qualifications

• General knowledge of research methods and data management practices.
• Office administration principles and practices.
• Familiarity with Microsoft Office applications and databases.
• Ability to maintain confidentiality and data privacy.
• Strong organizational and time-management skills.

Responsibilities

• Coordinate and implement research projects and program activities.
• Maintain research records, databases, and project documentation.
• Enter, verify, and organize research data per protocols.
• Assist with participant recruitment, scheduling, and follow-up.
• Prepare reports, summaries, presentations, and related documents.
• Monitor timelines and track milestones and deliverables.
• Coordinate meetings, agendas, minutes, and action items.
• Assist with IRB submissions, renewals, and regulatory documents.
• Maintain confidential research records per regulations and policies.
• Assist with grant-related administrative activities and expenditure tracking.
• Order, inventory, and maintain program materials and equipment.
• Communicate with faculty, staff, students, partners, and stakeholders.
• Provide administrative support including correspondence and records.
• Assist with preparation of manuscripts, posters, abstracts, and scholarly materials.
• Support QA activities and ensure compliance with protocols.
• Perform special projects and other duties as assigned.

Skills

Organization

Time management

Written communication

Verbal communication

Data entry

Recordkeeping

Customer service

Problem-solving

Analytical skills

Independent work

Team collaboration

Education

High School Diploma or Equivalent

Associate's Degree

Bachelor's Degree

Tools

Microsoft Office

Database systems

Job description

We are excited that you are considering joining Nova Southwestern University!

Nova Southwestern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southwestern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southwestern University.

Primary Purpose:

Assists faculty investigators, program directors, and research staff with project coordination, data collection and management, regulatory compliance activities, reporting requirements, participant communications, and day-to-day program operations.

Job Category:

Non-Exempt

Hiring Range:

Commensurate with experience

Pay Basis:

Hourly

Subject to Grant Funding?

Yes

Essential Job Functions:

• 1. Assists with the coordination and implementation of research projects and program activities.
• 2. Maintains research records, databases, and project documentation.
• 3. Collects, enters, verifies, and organizes research data in accordance with established protocols.
• 4. Assists with participant recruitment, scheduling, communication, and follow-up activities.
• 5. Supports preparation and submission of reports, summaries, presentations, and other project-related documents.
• 6. Monitors project timelines and assists with tracking milestones and deliverables.
• 7. Coordinates meetings, prepares agendas, records minutes, and follows up on action items.
• 8. Assists with Institutional Review Board (IRB) submissions, renewals, and regulatory documentation as directed.
• 9. Maintains confidential research records in accordance with applicable regulations and institutional policies.
• 10. Assists with grant-related administrative activities, including expenditure tracking and documentation support.
• 11. Orders, inventories, and maintains program materials, supplies, and equipment.
• 12. Communicates and collaborates with faculty, staff, students, community partners, and external stakeholders.
• 13. Provides administrative support including correspondence, filing, scheduling, and record management.
• 14. Assists with the preparation of manuscripts, posters, abstracts, and scholarly materials.
• 15. Supports quality assurance activities and helps ensure compliance with research protocols and institutional procedures.
• 16. Performs special projects and other duties as assigned.

Job Requirements:

Required Knowledge, Skills, & Abilities:

Knowledge

• 1. General knowledge of research methods and procedures.
• 2. Knowledge of data management and recordkeeping practices.
• 3. Knowledge of office administration principles and practices.
• 4. General knowledge of Microsoft Office applications and database systems.
• 5. Knowledge of confidentiality and data privacy requirements.

Skills

• 1. Excellent organizational and time-management skills.
• 2. Strong written and verbal communication skills.
• 3. Attention to detail and accuracy.
• 4. Data entry, recordkeeping, and document management skills.
• 5. Customer service and interpersonal skills.
• 6. Problem-solving and analytical skills.

Abilities

• 1. Ability to manage multiple projects and deadlines simultaneously.
• 2. Ability to work independently and as part of a team.
• 3. Ability to maintain confidentiality of sensitive information.
• 4. Ability to interpret and follow research protocols and procedures.
• 5. Ability to communicate effectively with diverse populations.

Required Certifications/Licensures:

Required Education:

High School Diploma or Equivalent

Major (if required:

Required Experience:

• High School Diploma and five (5) years or more of related experience
• Associate's Degree and Three (3) years or more of related experience
• Bachelor's Degree and One (1) year or more of related experience

Preferred Qualifications:

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions:

Sensitivity Disclaimer:

Nova Southwestern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.