Administrative Coordinator I - 991661

Nova Southeastern University; Fort Lauderdale (FL); Hybrid; USD 22,000 - 28,000; Full time

Benefits offered by this job

Tuition waiver

Retirement plan

Medical & dental plans

Job summary

Nova Southern University in Fort Lauderdale seeks an administrative assistant to provide essential support to the College of Pharmacy. The role coordinates activities, maintains records, and handles routine inquiries with strong MS Office skills.

Ideal candidates will have a High School Diploma (or equivalent) with at least three years of office experience, and an Associate's Degree is a plus. This is a non-exempt, hourly position offering benefits and growth opportunities.

Qualifications

• High School Diploma or equivalent.
• Three years of administrative experience in an office environment.
• Associate's Degree with two years of administrative experience.
• Proficient in MS Office and data entry.

Responsibilities

• Coordinate activities with supervisory personnel or other units.
• Perform general office duties such as ordering supplies and maintaining records.
• Operate office machines and use computers for database management or word processing.
• Prepare responses to routine inquiries.
• Set up and manage filing systems.
• Schedule appointments and arrange conferences and travel.
• Complete special projects as assigned.
• Perform other duties as required.

Skills

Service Orientation

Judgment & Decision Making

Time Management

Writing

Speaking

Complex Problem Solving

Education

High School Diploma

Associate's Degree

Tools

MS Office Suite

Job description

We are excited that you are considering joining Nova Southern University!

Nova Southern University (NSU) was founded in 1964, and is a not-for-profit, independent university with a reputation for academic excellence and innovation. Nova Southern University offers competitive salaries, a comprehensive benefits package including tuition waiver, retirement plan, excellent medical and dental plans and much more. NSU cares about the health and welfare of its students, faculty, staff, and campus visitors and is a tobacco-free university.

We appreciate your support in making NSU the preeminent place to live, work, study and grow. Thank you for your interest in a career with Nova Southern University.

Primary Purpose

Contributes to the university's success by providing administrative services and/or coordinating activities for College of Pharmacy's assigned department. Supports the Associate Dean, Research, and Assistant Dean, Pharmacy Services.

Job Category

Non-Exempt

Hiring Range

Pay Basis

Hourly

Subject to Grant Funding?

Yes

Essential Job Functions

1. Coordinates activities with other supervisory personnel or with other work units or departments.
2. Performs general office duties, such as ordering supplies, maintaining records in management database systems, and performing basic bookkeeping work.
3. Operates office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers.
4. Uses computers for various applications, such as database management or word processing.
5. Performs administrative support tasks, such as proofreading, transcribing handwritten information, or operating calculators or computers to work with pay records, invoices, balance sheets, or other documents.
6. Prepares responses to correspondence containing routine inquiries.
7. Sets up and manages paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
8. Operates telephone equipment to answer, screen, or forward calls, providing information, taking messages, or scheduling appointments.
9. Schedules and confirms appointments for clients, customers, or supervisors.
10. Arranges conference, meeting, or travel reservations for office personnel.
11. Coordinates conferences, meetings, or special events, such as luncheons or student ceremonies.
12. Completes special projects as assigned.
13. Performs other duties as assigned or required.

Job Requirements

Required Knowledge, Skills, & Abilities

Knowledge

1. Clerical - Thorough knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
2. Customer and Personal Service - Thorough knowledge of principles and processes for providing customer and personal services.
3. Proficient knowledge of MS Office, including Word, Excel, and Outlook; data entry skills; Internet research abilities.
4. General knowledge of office practices and procedures (e.g., filing, answering telephones, and supply/equipment ordering).

Skills

1. Service Orientation - Proficient skills in actively looking for ways to help people.
2. Judgment and Decision Making - Basic skills in considering the relative costs and benefits of potential actions to choose the appropriate one.
3. Time Management - Proficient skills in managing one's own time and the time of others.
4. Writing - Proficient skills in communicating effectively in writing as appropriate for the needs of the audience.
5. Speaking - Proficient skills in talking to others to convey information effectively.
6. Complex Problem Solving – Proficient skills in identifying complex problems and reviewing related information to recommend solutions.

Abilities

1. Comprehension & Expression - The ability to read, understand, and communicate information and ideas verbally and in writing so others will understand.
2. Problem Sensitivity - The ability to tell when something is wrong or is likely to go wrong.
3. Time Sharing - The ability to shift back and forth between two or more activities or sources of information.
4. Multi-Tasking - The ability to perform multiple tasks simultaneously without error.
5. Detail Oriented - The ability to pay attention to details; enter and verify information with accuracy.
6. Ability to maintain confidential information.

Physical Requirements and Working Environment

1. Speech Recognition - Must be able to identify and understand the speech of another person.
2. Speech Clarity - Must be able to speak clearly so others can understand you.
3. Near Vision - Must be able to see details at close range (within a few feet of the observer).
4. Travel - Must be able to travel on a daily and/or overnight basis.
5. May be required to work nights or weekends.
6. May be exposed to short, intermittent, and/or prolonged periods of sitting and/or standing in performance of job duties.
7. May be required to accomplish job duties using various types of equipment/supplies, to include but not limited to pens, pencils, and computer keyboards.

Required Certifications/Licensures

Required Education

High School Diploma or equivalent

Major (if required

Required Experience

High School Diploma and three (3) years of administrative experience in an office environment, and/or coordinating a function within office.--OR--Associate's Degree and two (2) years of administrative experience in an office environment, and/or coordinating a function within an office.

Preferred Qualifications

Is this a safety sensitive position?

No

Background Screening Required?

No

Pre-Employment Conditions

Sensitivity Disclaimer

Nova Southern University is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodation when necessary.

NSU is an Equal Opportunity Employer and considers applicants for all positions without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status or any other legally protected status.