Administrative Assistant II

Texas State University; San Marcos (TX); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Tuition benefits

Paid time off

Retirement plans

Wellness program

Job summary

Texas State University’s Disability Services team seeks an Administrative Assistant II to provide administrative and clerical support. You will manage front-office duties, handle staff calendars, and assist in maintaining accurate records in the Accessible Information Management database.

You will hire, train, supervise, and conduct time-keeping for Student Office Assistants, respond to disability services emails, and help ensure efficient operations in a busy campus office.

Qualifications

• Answer phone, greet visitors, and manage front-office tasks.

Responsibilities

• Oversee front-office duties (answer the phone, greet people entering the office).
• Hire, train, supervise, and conduct time-keeping for Student Office Assistants.
• Maintain accurate records and documentation within the Accessible Information Management database.
• Assist in managing the Disability Services emails and respond to them.
• Routinely collect and distribute mail to appropriate staff.
• Perform other duties as assigned.

Skills

Customer service

Multi-tasking

Organizational skills

Written and verbal communication

Team collaboration

MS Office proficiency

Spanish (basic)

Education

High school diploma or GED

Tools

MS Office

Adobe

Copier

Scanner

Job description

Job Opportunities at Texas State University

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• Exceptional customer service skills while interacting courteously with others in-person and by phone.
• Experience working in a busy office environment and the strong ability to multi-task within that environment.
• Evidence of strong organizational skills, time management skills, and attention to detail.
• Ability to prioritize, multitask, and maintain focus while dealing with various tasks.
• Strong work ethic including dependability, reliability, ability to take initiative, and problem-solving skills.
• Ability to effectively communicate verbally and in writing with a variety of audiences to convey information accurately and clearly.
• Ability to work independently, as well as the ability to participate effectively and collaboratively as a team member.
• Proficiency with various software and productivity tools (MS Office applications, Adobe, copier, scanner, etc.).
• High school diploma or GED .
• Experience hiring, training, or supervising student employees or similar staff roles

Preferred Qualifications

• Previous experience working in a college or university environment.
• Experience using Student Information Systems (i.e., Banner).
• Experience working with people with disabilities.
• Knowledge of University policies and procedures.
• Written and verbal proficiency in Spanish.
• Experience in an administrative office setting.
• Experience with Accessible Information Management database.

Job Description

The Administrative Assistant II provides administrative and clerical support to Disability Services staff.

Job Duties

• Oversee front-office duties (ex: answer the phone, greet people as they enter, assist in maintaining staff calendars).
• Hire, train, supervise and conduct time-keeping for the Student Office Assistants.
• Maintain accurate records and documentation within the Accessible Information Management database.
• Assist in managing the Disability Services emails and respond to them.
• Routinely collect and distribute mail to appropriate staff.
• Perform other duties as assigned.

Additional Information to Applicants

Job Open Date

Job Open Date 11/04/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 11/18/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html