Administrative Assistant III

Texas State University; San Marcos (CA); Presencial; USD 41.000 - 50.000; Jornada completa

Descripción de la vacante

Texas State University in San Marcos, Texas seeks an Administrative Assistant III to provide comprehensive administrative support to the Honors College, with a focus on undergraduate research and creative activity.

The role includes coordinating meetings and events, managing budgets and travel via Concur,procurement, and supervising student assistants to ensure smooth daily operations while upholding confidentiality and high service standards.

Formación

• Applicants must address how they meet required qualifications in the application.
• Excellent verbal and written communication and customer service skills are essential.
• Ability to manage multiple tasks and meet deadlines in a collaborative office setting.
• Attention to detail and strong organizational skills are required.

Responsabilidades

• Provide administrative and operational support to the Honors College staff and faculty.
• Coordinate meetings, forums, and events; assist with procurement and purchasing; create purchase orders and reimbursements; monitor office supplies.
• Process travel arrangements, applications, and reimbursements using Concur and other platforms.
• Reconcile and monitor program budgets; assist with hiring processes; maintain confidentiality of personnel files.
• Answer phones, greet visitors, supervise student assistants, and support undergraduate research activities.

Conocimientos

Verbal and written communication

Customer service

Attention to detail

Organizational skills

Ability to work under pressure

Educación

High School Diploma or GED

Herramientas

Concur

Purchasing systems

Finance/budget software

SAP

Oracle

Workday

Banner

Descripción del empleo

Job Opportunities at Texas State University

Compensation (Monthly Salary or Hourly Rate)

Compensation (Monthly Salary or Hourly Rate) $3,646.00 - $4,467.00

Job Category

Job Category Non-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

• High School Diploma/ GED
• Excellent verbal and written communication skills, including creating and preparing clear, concise, and grammatically correct documents and emails.
• Experience working in a collaborative office setting.
• Experience in providing exceptional customer service.
• Demonstrated attention to detail, strong organizational skills, and ability to follow written and oral instructions.
• Ability to work under pressure, work without supervision, handle multi-task projects and complete work within established deadlines.

Preferred Qualifications

• Experience working in a college or university environment. Previous Texas State University administrative experience. Experience using enterprise software. (i.e., SAP , Oracle, Workday, etc.) for purchasing transactions.
• Experience using Student Information Systems. (i.e., Banner) Experience maintaining electronic records and filing systems on a shared server.
• Experience managing faculty and undergraduate research funds and travel support.

Job Description

Reporting directly to the Dean of the Honors College, the Administrative Assistant III provides comprehensive administrative and operational support to the faculty and staff of the Honors College, with a particular focus on operations related to undergraduate research. This position plays a key role in supporting the College’s academic, student, and administrative functions, with particular emphasis on undergraduate research and creative activity.

The Administrative Assistant III contributes to these efforts through effective coordination, communication, financial and administrative support, event and program coordination, and day-to-day operations that help advance the mission of the Honors College.

Job Duties

Purpose Reporting directly to the Dean of the Honors College, the Administrative Assistant III provides administrative support to the staff and faculty of the Honors College, including in particular its work in support of undergraduate research. As part of its multifaceted work on campus, the Honors College supports students, faculty, and departments/schools as they pursue and expand research and creative activity opportunities for undergraduate students across the university and its disciplines. We support students and faculty regardless of if they are enrolled in the Honors College

Duties/Responsibilities:

• Supervise students who provide front desk operations, Act as a first point of contact for students and visitors with regard to Honors College undergraduate research activities.
• Provide administrative support for a growing program that works with faculty and students across campus, including managing department files, records, calendars, and websites.
• Coordinate arrangements for meetings, forums, and other events. Assist with procurement and purchasing, create purchase orders and reimbursements, monitor and/or order office supplies.
• Process travel arrangements, applications, and reimbursements using Concur and other platforms.
• Reconcile and monitor program budgets to provide routine budget reports; assist with the hiring process of full and part-time individuals. Maintain confidentiality with office relations and personnel files. Perform other duties as assigned.
• Answer phone, screen or transfer calls, take messages, answer questions, refer to other offices as appropriate
• Hire, supervise, train, and plan work for student assistants
• Perform other duties as assigned

Additional Information to Applicants

Job Open Date

Job Open Date 11/04/2026

Job Close Date (posting closes at midnight)

Job Close Date (posting closes at midnight) 11/18/2026

Open Until Filled No

Normal Work Days

Normal Work Hours Start 8:00AM

Normal Work Hours End 5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions. Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications. In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:

Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day. Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance. Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being. Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs. Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family. Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html

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Office of Human Resources