Administrative Assistant II

The University of Texas at Dallas; Richardson (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

The University of Texas at Dallas is seeking an Administrative Assistant II for the Military and Veteran Center. This role involves providing administrative support to leadership, ensuring data accuracy, and managing departmental resources. Ideal candidates will have a Bachelor’s degree and significant experience in office administration, particularly in higher education. The position emphasizes strong organizational and communication skills, with opportunities for hybrid work post-probation.

Qualifications

• Five years of office administration or project management experience.
• Two years at an Administrative Assistant I level.

Responsibilities

• Coordinate administrative tasks and act as liaison between departments.
• Perform financial reconciliations and assist with grants.
• Manage reception area and respond to inquiries.

Skills

Communication

Organization

Detail-oriented

Education

Bachelor’s degree

Job description

Salary Range Starting at $45,000 - Dependent on Qualifications

Pay Basis: Monthly

Position Status: Regular full-time

Location: [Location details if available]

Posting Open Date: 05/12/2025

Posting Close Date: 06/09/2025

Desired Start Date: 06/23/2025

Job Summary

The Administrative Assistant II will join the Military and Veteran Center to provide administrative support to the Director and Assistant Director. The role requires being detail-oriented, organized, and possessing excellent communication skills to ensure accurate record-keeping and dissemination of information.

Minimum Education and Experience

Bachelor’s degree plus five years of office administration or project management experience, including two years at an Administrative Assistant I level, or an equivalent combination of education and experience.

Preferred Education and Experience

• Previous experience in higher education is preferred.

Essential Duties and Responsibilities

• Coordinate administrative tasks and act as liaison between the Military and Veteran Center and other departments.
• Ensure data accuracy and asset security.
• Compose routine correspondence and manage department resources.
• Manage reception area, respond to inquiries, and handle appointment scheduling.
• Perform financial reconciliations, assist with grants, and prepare meeting minutes and purchase orders.
• Handle time and labor administration and perform other duties as assigned.

Physical Demands and Working Conditions

• Desk work, computer use, paperwork, occasional lifting, walking, standing, and fine motor skills.

Working Conditions

Additional details about work environment and conditions.

Additional Information

Internal candidates will be prioritized. Post-probation, hybrid work may be available. Must be located within the DFW Area and able to be on campus within 24 hours. A Remote Work Agreement is required within 14 days of approval.

Special Instructions Summary

All employees are expected to demonstrate professionalism and respect. UT Dallas is committed to diversity and inclusion and provides accommodations for individuals with disabilities. Contact the ADA Coordinator or Title IX Coordinator for inquiries.

Supplemental Questions

Questions regarding experience in higher education and working with military-affiliated students are required. Documents required include a resume and cover letter; optional documents include a Veteran Employment Preference form.