Administrative Assistant II

University of Texas at Dallas; Richardson (TX); Hybrid; USD 35,000 - 44,000; Full time

Job summary

Join a forward-thinking university as an Administrative Assistant II, where you'll provide essential support to the Wind Center Director. This role involves managing schedules, coordinating events, and ensuring smooth financial operations. With a focus on collaboration and communication, you'll interface with faculty, staff, and external stakeholders. Enjoy a supportive work environment with competitive salary and benefits, including tuition assistance and health coverage. If you're ready to make a difference in a dynamic academic setting, this opportunity is for you!

Benefits

Competitive Salary

Tuition Benefits

Internal Training

100% Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

Paid Holidays

Remote Work Options

Professional Development Opportunities

Qualifications

• 5 years of office administration or project management experience.
• Experience as an Administrative Assistant I or equivalent.

Responsibilities

• Provide executive-level administrative support to the Center Director.
• Manage conference room scheduling and maintain a comprehensive database.
• Plan and execute Center events and collaborate with finance staff.

Skills

Microsoft Office (Word, Outlook, Teams, Excel)

Adobe Acrobat Pro

Office Administration

Project Management

Education

Bachelor's degree

Job description

Posting Details

Posting Details

Evidence of competence with Microsoft Office applications such as Word, Outlook, Teams and Excel, as well as Adobe Acrobat Pro is required.

This position serves as an administrative assistant to the Wind Center Director and provides reception services, scheduling appointments, coordination of meetings, and provides travel and procurement support. Will maintain supervisors calendar, prepare and proofread correspondence, reports, and other documents as required.

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Posting Number	S06345P
Position Title	Administrative Assistant II
Functional Title	Administrative Assistant II - UTD Wind Center
Department	Mechanical Engineering
Salary Range	Commensurate with experience up to $43,502/yr
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)	05/31/2026
Posting Open Date	04/23/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	05/12/2025
Job Summary	Key Responsibilities Administrative Support Provide executive-level administrative support to the Center Director, including calendar management, meeting coordination, travel arrangements, correspondence preparation, and document management Support the Deputy Director and Educational Director with similar administrative functions Develop and maintain efficient filing systems and organizational processes Manage conference room scheduling and equipment security Maintain a comprehensive Center member database and facility work order requests Financial Management & Procurement Procure necessary equipment, services, and supplies for the Center following University policies Maintain a detailed inventory of office supplies, technology, and equipment Process internal and external billing for Center services Collaborate with Mechanical Engineering finance staff to produce monthly financial reports Manage and reconcile Center/Supervisor One Cards Communication & Event Coordination Serve as the central communication hub for the Center Plan and execute Center events, including securing venues, coordinating logistics, preparing materials, and on-site management Interface professionally with faculty, staff, students, departments, and external stakeholders Additional Responsibilities Partner with HR staff to ensure accurate and timely processing of faculty, staff, and student appointments Exercise independent judgment in organizing complex processes spanning multiple units Maintain professional competency through ongoing professional development Perform other duties as assigned by Center leadership
Minimum Education and Experience	Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.
Preferred Education and Experience
Essential Duties and Responsibilities
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	This position is on soft funds through 05/31/26 - an extension of the assignment is based upon availability of funds. Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. May be required to use personal computer and other standard office equipment. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance - 100% paid for full-time employees PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options - approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
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