Administrative Assistant II (226 Days)

Dallas Independent School District; Dallas (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

An established educational institution is seeking an Administrative Assistant II to support the Director of Career Institutes. This role involves overseeing daily operations, maintaining budget records, and ensuring effective communication within the department. The ideal candidate will have strong organizational skills, advanced typing abilities, and proficiency in Oracle functions. Join a dynamic team dedicated to fostering a productive office environment while contributing to the success of the Career Institutes. If you are a proactive individual with a passion for education and administration, this opportunity is perfect for you.

Qualifications

• 5 years of related experience preferred.
• Ability to work independently and manage office tasks.

Responsibilities

• Oversee day-to-day operations of the Career Institutes Office.
• Maintain budget records and process expenditures.
• Organize office work and coordinate department functions.

Skills

Advanced typing skills (60 WPM)

Effective verbal and written communication

Strong organizational skills

Customer service skills

Ability to maintain a welcoming office environment

Education

High School Diploma or equivalent

Associate's Degree (preferred)

Tools

Oracle

Word processing software

Spreadsheet software

Job description

Job Description - Administrative Assistant II (226 Days) (RTP20250507-054)

Job Description

Description

• Provide diversified assistance to the Director of Career Institutes and oversee the day-to-day operations of the Career Institutes Office.
• Coordinate the daily functions of the department to meet its objectives and district goals.
• Maintain budget records for the department and oversee all budget transactions to ensure timely processing of expenditures.
• Organize and maintain routine office work, including making arrangements for appointments, conferences, interviews, and travel.
• Perform administrative duties such as maintaining the department's filing system, processing routine correspondence, managing supplies, and handling expenditures related to the Career Institute.
• Process a variety of department-related documents and district forms accurately and timely, acquiring signatures from Legal, Purchasing, and upper management for documents processed through the Teaching and Learning Division.
• Ensure timely communication with department staff regarding policies, procedures, and practices.
• Handle routine correspondence, including approval documents, meeting agendas, and information packets.
• Provide general information to employees, parents, and the public.
• Provide regular updates to the Director on the status of projects and issues.
• Prepare correspondence, forms, and reports using personal and computer software.
• Maintain physical and electronic departmental files.
• Prepare and process purchase orders, payment authorizations, procurement documents, and Oracle requisitions.
• Answer incoming calls, take messages, and route calls to appropriate staff.
• Perform other duties as assigned.

Qualifications

• High School Diploma or equivalent, with two years of technical education or an Associate's Degree.
• Five years of related experience preferred.
• Advanced typing skills of 60 WPM.
• Mastery of Oracle functions such as payroll, budget, and requisitions; ability to work independently.
• Ability to maintain a welcoming office environment and diffuse conflicts or hostile attitudes.
• Effective verbal and written communication skills; proficient in the use of office equipment.
• Strong organizational, interpersonal, and customer service skills.
• Proficiency in keyboarding, word processing, spreadsheets, and file management; knowledge of district operations and policies.