Administrative Assistant I, II or III for Dallas District Operations

Texas Department of Transportation; Mesquite (TX); On-site; USD 35,000 - 65,000; Full time

Job summary

Join a dynamic team at a forward-thinking organization as an Administrative Assistant. This role offers a unique opportunity to be the first point of contact for customers and visitors while managing various administrative tasks. You will be integral to the Dallas District Operations, supporting middle and high-level managers and engaging in meaningful projects that contribute to the community. With a focus on work-life balance and employee development, this position promises a fulfilling career path with ample opportunities for growth and advancement. Embrace the chance to make a difference in a supportive environment that values your contributions.

Benefits

Retirement Plans

Flexible Work Schedules

Paid Leave and Holidays

Health Premiums Paid at 100%

On-the-Job Training

Tuition Assistance Program

Holistic Wellness Program

Career Development Opportunities

Family-Friendly Policies

Qualifications

• 1 year of administrative or clerical support experience required.
• High school diploma or equivalent is mandatory.

Responsibilities

• Answering phones, evaluating requests, and serving as receptionist.
• Maintaining calendars and scheduling meetings for department personnel.

Skills

Administrative Support

Customer Service

Organizational Skills

Communication Skills

Education

High School Graduate or Equivalent

Tools

PeopleSoft

Job description

Job Description - Administrative Assistant I, II or III for Dallas District Operations (2501197)

Job Description

Administrative Assistant I, II or III for Dallas District Operations - ( 2501197 )

Position Information

Are you a people person? Do you enjoy helping others? Can you prioritize multiple tasks while staying organized? The Dallas District Operations Department is looking for a motivated candidate to serve as the first point of contact with customers and visitors to the Texas Department of Transportation. As an Administrative Assistant for the Operations Department, you can expect to work on a variety of projects while you learn and grow within the TxDOT Organization. Join TxDOT and build a career as big as Texas!

Salary Plan/Grade for Each Position Level:

Position Title: Salary Grade / Range: Administrative Assistant I: A13: $35,439.00 - $52,388.00 Annually Administrative Assistant II: A15: $38,976.00 - $58,045.00 Annually Administrative Assistant III: A17: $42,976.00 - $64,469.00 Annually

This position is for an Administrative Assistant I, II or III. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level, and all other appropriate factors, and based on business needs.

Minimum Salary

: 35,439.00

Maximum Salary

: 64,469.00

Pay Basis

: Yearly FLSA Status : Nonexempt

Work Locations

: Dallas District Headquarters 4777 EAST HIGHWAY 80 Mesquite 75150

Travel

: Yes, 5 % of the Time Shift : Day Job Shift Details : 40 Hours a week, Monday through Friday Location Flexibility : Onsite

Benefits and Perks

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at:Total Compensation Package
To viewbenefitsavailable to all State of Texas employees visit:Benefitsat a Glance | ERS (texas.gov)

Performs administrative office support-related work for department staff and the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Performs administrative office support-related work for department staff, the general public, and one or more projects including specialized programs. Work requires contact with middle to high-level managers and private entities. Employees at the level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Performs administrative office support-related work for department staff, the general public, and one or more projects including specialized programs. Work requires contact with middle to high-level managers, executives, governmental officials and private entities. Employees at the level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties For an Administrative Assistant I, II and III:

• Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.
• Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
• Runs queries and reports in a variety of applications/systems.
• Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
• Processes receipts and invoices for payment.
• Delivers and picks up confidential or time sensitive mail/correspondence.
• Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.
• Performs other job responsibilities as assigned.

Additional Duties For an Administrative Assistant II and III:

• Coordinates travel services to include making travel arrangements, securing transportation and lodging services, and submitting reimbursement on the traveler’s behalf.

Additional Duties For an Administrative Assistant III:

• Coordinates and/or composes correspondence and reports regarding technical program initiatives.
• Receives requests for information, conducts background research, compiles pertinent data, and disseminates information

Minimum Qualifications:

Education for Administrative Assistant I, II and III:

• High School Grad or Equivalent in general education

Experience:

• None
• 1 YEAR administrative or clerical support, customer service, business operations, communications, informational, or related experience

*Experience can be satisfied by full-time or prorated part-time equivalent

*College education and/or relevant technical training may be substituted for experience on a year per year basis

• 3 YEARS administrative or clerical support, customer service, business operations, communications, informational, or related experience

*Experience can be satisfied by full-time or prorated part-time equivalent

*College education and/or relevant technical training may be substituted for experience on a year per year basis

Licenses and Certifications:

• Valid driver’s license. This position requires driving a state vehicle.

Competencies for an Administrative Assistant I, II and III:

• Automated record-keeping methods
• Maintaining effective working relationships with others
• Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
• Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
• Using computers and applicable programs, applications, and systems
• Maintaining a safe working relationship
• Follow verbal and written instructions
• Protects sensitive and confidential information

Additional Competencies for anAdministrative Assistant II and III:

• Coordinating and scheduling activities/resources
• Applicable governmental laws, rules and regulations specific to area of responsibility for safeguarding information and information technology related systems

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools.
• Light work: Lift up to 20 lbs. at a time and frequently lift or carry objects up to 10 lbs.
• Sitting - prolonged periods of time.
• Standing-prolonged periods of time.
• Repetitive Motion-substantial movements of the wrists, hands, and fingers.
• Close Visual Acuity - work includes data/figures; view a computer screen; extensive reading.

Conditions of Employment:

• Required to work weekends and holidays.
• Required to work hours other than 8 to 5
• Required to work under exposure to inclement weather conditions.
• Required to wear personal protective equipment provided by employer and comply with all safety requirements.
• Must attend work regularly and observe approved work hours.

State Job Title/s : Administrative Assistant III/IV/V State Job Code/s : 0154/0156/0158

Military Occupational Specialty (MOS)

TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.

To view the MOS codes please click on link below and click on the appropriate occupational category.

https://hr.sao.texas.gov/ CompensationSystem/ JobDescriptions

The Texas Department of Transportation is an Equal Opportunity Employer.

If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.