Admin Assistant II

Oncor Electric Delivery; Irving (TX); On-site; USD 50,000 - 68,000; Full time

Job summary

An established industry player seeks a detail-oriented Admin Assistant II to provide essential administrative support to leadership within the Transmission group. This role involves managing schedules, coordinating travel, and ensuring the smooth operation of office activities. The ideal candidate will thrive in a fast-paced environment, demonstrating excellent organizational skills and the ability to multitask effectively. With a focus on efficiency and attention to detail, this position offers a chance to contribute to a vital sector of the energy industry, ensuring that the team operates seamlessly and effectively. Join a company that values its employees and offers a comprehensive benefits package to support your well-being.

Benefits

Annual incentive program

Medical, dental, vision insurance

401k with company match

Tuition reimbursement

Paid parental leave

Competitive vacation

Mental health resources

Adoption Assistance

Wellness incentives

Commuter benefits

Qualifications

• 5+ years experience in administrative support functions encouraged to apply.
• Ability to handle confidential and sensitive issues.

Responsibilities

• Provides secretarial and administrative support to Transmission leadership.
• Processes invoices, expense reports, and travel arrangements.

Skills

Microsoft Office

Office Administration

Calendar Management

Travel Arrangements

Interpersonal Skills

Confidentiality Handling

Education

High School Diploma or GED

Associate's Degree

Bachelor's Degree

Job description

Salary Range: $50,599- $67,465
Relocation offered: No

About Us

Oncor Electric Delivery Company LLC, headquartered in Dallas, is a regulated electricity transmission and distribution business that uses superior asset management skills to provide reliable electricity delivery to consumers. Oncor (together with its subsidiaries) operates the largest transmission and distribution system in Texas, delivering power to nearly 4 million homes and businesses and operating more than 143,000 miles of transmission and distribution lines in Texas.

Position Summary

The Admin Assistant II role provides principal secretarial and administrative support for the leadership of their assigned group within Oncor Transmission at the Dallas Transmission location. You'll maintain a close and highly responsive relationship with the day-to-day activities of leadership, working independently and receiving a minimum of supervision and guidance. You'll supervise support activities performed by vendors for the benefit of the Directors, such as printer repairs, break-room equipment repair, etc.

The desired candidate will be highly organized, detail-oriented, and capable of managing multiple priorities in a fast-paced environment. This is an in-office work environment.

Key Roles & Responsibilities:

• Provides secretarial and administrative support to Transmission leadership.
• Processes invoices, expense reports, job orders, and travel and purchase card statements using various business applications.
• Leads the purchasing and coordination of travel schedules for the Transmission groups traveling overseas (India, Manila, etc.) to work with business partners.
• Leads the purchasing and coordination of travel schedules for the Directors for the seminars, conferences, etc.
• Assists with timely signing of important documentation by notifying the Directors when such documentation is ready for their signatures and facilitating the process to ensure the Directors have the answers to any questions related to the documentation
• Coordinates multiple job assignments including reports, presentations, newsletters, and special projects, using various PC software and business applications
• Supports the Directors development of reports, presentations, newsletters, etc. by reviewing formatting and grammatical details
• Utilizes available resources for optimum efficiency, sets priorities, and organizes work to ensure assignments are completed on time
• Assists with the day-to-day operations of Oncor Transmission including ordering supplies, managing office equipment, and the workspace.
• Provides administrative support for Transmission projects, including ordering food, booking meeting rooms, and coordinating logistical needs.
• Maintains and applies working knowledge of Company and business unit policies, practices, and procedures.
• Performs all essential aspects and functions of the job as well as any other specific job requirements.

Skills:

• Advanced proficiency in Microsoft Office
• Working knowledge of Company and business unit policies, practices, and procedures.
• Expertise in managing general office administration such as calendar management, making travel arrangements, coordinating meetings, conferences, and employee functions.
• Ability to handle confidential and sensitive issues.
• Capacity to multitask supported with ability to set priorities and execute judgment.
• Have excellent interpersonal and communicating skills.

Education, Experience, & Skills

• High school diploma, GED, or equivalent required.
• Applicants with 5+ years experience in administrative support functions encouraged to apply.
• Applicants with an Associate’s or Bachelor’s degree encouraged to apply.

Measures of Success

• Shows proficiency and attention to detail in creating letters, reports, proposals, and presentations.
• Completes assignments in a timely manner with little or no supervision.
• Utilizes available resources for optimum efficiency.
• Displays capacity to multitask by setting priorities and using organizational skills.
• Demonstrates excellent interpersonal and communicating skills and the stamina to meet deadlines.
• Applies working knowledge of Company and business unit policies, practices, and procedures.
• Applies knowledge of internal systems and software.
• Succeeds in adapting to change in a fast-paced environment.

Benefits

At Oncor, we offer a comprehensive set of benefits, compensation and performance management programs designed specifically to attract, retain, motivate and reward our high-performing workforce. Our supportive and inclusive culture allows every team member the opportunity to thrive and make a difference. We invest in our employee’s success and well-being by offering such things as:

• Annual incentive program.
• Competitive health and welfare benefits (medical, dental, vision, life insurance).
• Ability to earn wellness incentives (up to $2,000 in 2025) and other wellbeing resources.
• 401k with dollar-for-dollar company match up to 6%.
• Cash balance pension plan.
• Adoption Assistance.
• Mental health resources.
• Employee resource groups.
• Tuition reimbursement.
• Competitive vacation, 10 company holidays and 2 personal holidays.
• Paid parental leave.
• Salary continuation for up to 6 months for approved employee illness or injury.
• Other perks such as commuter benefits, electric vehicle incentive program, appliance purchase plan.

Participation in benefit programs for employees in collective bargaining units is subject to the applicable collective bargaining agreement.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

About the company

Oncor Electric Delivery Company is Texas's largest transmission and distribution electric utility, the 5th largest in the US, serving more than 10 million Texans in 420 cities and 120 counties in the state.