Administrative Assistant II

WillHire, Inc; Oklahoma; On-site; USD 30,000 - 36,000; Part time

Benefits offered by this job

Medical

Dental

Vision

401K

Job summary

Consumers Energy seeks an Administrative Assistant II for a contract role fully onsite in Olive Township. You will assist with clerical tasks, data entry, and basic analysis while being trained for higher-level duties.

Strong MS Office skills and calendar coordination are essential as you support daily production reporting and visitor assistance. The role requires 2+ years of administrative experience, an associates degree (preferred), and excellent communication and organizational abilities.

Qualifications

• 2+ years' experience as an Administrative Assistant
• 2+ years' experience in a specialized/functional area/discipline
• Experience using electronic calendaring to schedule meetings for many attendees
• Proficient in Microsoft Office (Word, Excel, PowerPoint) and able to learn new tools quickly

Responsibilities

• Maintaining daily production reports
• Assisting visitors
• Performing miscellaneous office tasks
• Travel scheduling/coordination and office space coordination
• Making calculations accurately
• Familiarizing with company policies and procedures
• Tracking and reporting inventories
• Prioritizing multiple tasks
• Managing complex calendar priorities
• Exemplary verbal and written communication skills
• Excellent interpersonal and analytical skills
• Excellent organizational skills
• Results-oriented

Skills

MS Word

MS Excel

MS PowerPoint

Visio

OneNote

Education

Associates degree or equivalent experience

Tools

Office software

Job description

This is a contract role through Magnit for Consumers Energy. This role is fully onsite in Olive Township.

Job Overview:

The Administrative Assistant II is an individual that is being trained on new, higher-level administrative/support tasks. As such, the Administrative Assistant will be tasked with difficult, repetitive clerical, secretarial, or data entry tasks. Tasks may include typing, filing, taking dictation, data entry, verifying quality of work, making routine calculations, preparing forms, reports, sketches, diagrams, operating a variety of office equipment, and using a personal computer to enter and retrieve information to compile various routine reports/orders as well as utilize various computer software programs.

Additionally, the Administrative Assistant is responsible for:

Maintaining daily production reports

Assisting visitors

Performing other miscellaneous office tasks

Travel scheduling/coordination and office space coordination

Making calculations in an accurate manner

Becoming familiar with Company policies and procedures

Working knowledge and use of Microsoft Office programs - Word, Excel, and PowerPoint experience is required; Visio and OneNote experience is a plus

Providing assistance in presentation development using MS Office tools (Word, PowerPoint, Excel)

Performing standard to complex office tasks

Tracking, maintaining, and reporting on various inventories

Prioritizing and handling multiple tasks

Complex integration of conflicting calendar priorities

Excellent verbal and written communication skills

Excellent interpersonal and analytical skills

Excellent organizational skills

Results-oriented

2+ years' experience as an Administrative Assistant

2+ years' experience in a specialized/functional area/discipline

Experience using electronic calendaring to schedule meetings for many attendees

Education:

Associates degree or equivalent experience is preferred.

This is the pay range that Magnit reasonably expects to pay for this position:

$22.00/hour - $26.00/hour

Benefits: Medical, Dental, Vision, 401K