Administrative Assistant

Pyramid Consulting, Inc; New York (NY); On-site; USD 30,000 - 36,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid sick leave

Job summary

Pyramid Consulting, Inc. is seeking an organized administrative assistant in New York, onsite. The role supports department leaders, manages calendars, screens calls, and prepares communications, reports, and meetings. Strong attention to detail and multi-tasking are essential to keep confidential files and travel paperwork on track.

Required are a high school diploma or GED and 2–4 years of experience with MS Office. Health benefits and 401(k) are among the offered benefits.

Qualifications

• High School Diploma or GED required.
• 2-4 years of administrative support experience preferred.
• Proficiency in Microsoft Office and calendar management.

Responsibilities

• Provide administrative support to department leaders and staff.
• Manage calendars, schedule appointments, meetings, and conferences.
• Answer and screen phone calls, assist visitors, and respond to inquiries.
• Maintain confidential files, records, logs, and departmental information.
• Prepare, proofread, and distribute emails, correspondence, reports, presentations, agendas, and meeting minutes.
• Process travel authorizations, expense reports, purchase requisitions, check requests, and related documentation.
• Coordinate meeting rooms, catering, audiovisual equipment, and other meeting requirements.
• Support departmental projects and ensure administrative tasks are completed accurately and on time.

Skills

Communication

Organizational skills

Multitasking

Attention to detail

Written and verbal skills

Education

High School Diploma or GED

Tools

Microsoft Office

Calendar management

Job description

Contract: 06+months contract (long-term potential)

Location: New York, NY (Onsite)

Pay Range: $22 - $26/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

• Provide administrative support to department leaders and staff.
• Manage calendars, schedule appointments, meetings, and conferences.
• Answer and screen phone calls, assist visitors, and respond to inquiries.
• Maintain confidential files, records, logs, and departmental information.
• Prepare, proofread, and distribute emails, correspondence, reports, presentations, agendas, and meeting minutes.
• Process travel authorizations, expense reports, purchase requisitions, check requests, and related documentation.
• Verify calculations, receipts, and invoices; follow up on processing and resolve discrepancies.
• Coordinate meeting rooms, catering, audiovisual equipment, and other meeting requirements.
• Open, review, and prioritize departmental mail.
• Support departmental projects and ensure administrative tasks are completed accurately and on time.
• Provide additional scheduling and administrative support as needed.

Key Requirements and Technology Experience:

• High School Diploma or GED.
• Intermediate proficiency in Microsoft Office and relevant office applications.
• Strong written and verbal communication skills.
• Excellent organizational, interpersonal, and listening skills.
• Ability to manage multiple priorities and work accurately under pressure.
• Strong attention to detail, reliability, and thoroughness.
• 2-4 years of administrative support experience (preferred).
• Experience with expense processing, calendar management, travel coordination, and confidential records (preferred).

Our client is a leading Healthcare Industry, and we are currently interviewing to fill this and other similar contract positions.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.