Administrative Assistant I: Client & Project Coordination

UES; Miami (FL); On-site; USD 38,000 - 48,000; Full time

Job summary

UES is seeking an Administrative Assistant I to join our Miami area team, providing essential clerical support and coordination to leadership and staff. You will manage calendars, prepare documents, and assist with travel and expense reporting, while helping the sales group with lead generation and client communications.

The role emphasizes organization, proactive coordination, and effective communication in a fast-paced environment.

Qualifications

• High school diploma or equivalent required; further coursework preferred.
• 0-2 years of administrative or office support experience; internships welcome.
• Proficient with Microsoft Office and office-management tools.
• Strong organizational, time-management, and problem-solving skills.
• Ability to handle confidential information with discretion.
• Clear verbal and written communication for stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Adaptable and able to maintain good relationships at all levels.

Responsibilities

• Manage calendars and schedule meetings for the team.
• Prepare documents such as proposals, contracts, and reports.
• Maintain filing systems (electronic and physical) for sales and project docs.
• Assist with travel arrangements and expense reporting.
• Support sales with lead generation and client communications.
• Prepare and distribute sales presentations and marketing materials.
• Track sales opportunities in CRM and maintain records.
• Coordinate meetings and project updates with customers.
• Compile and analyze sales data for reports to management.
• Assist in sales forecasts and budgets.

Skills

Microsoft Office Suite

Strong organizational skills

Excellent communication

Time management

Confidentiality

Education

High school diploma

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

UES is seeking an Administrative Assistant I to join our Miami area team, providing essential clerical support and coordination to leadership and staff. You will manage calendars, prepare documents, and assist with travel and expense reporting, while helping the sales group with lead generation and client communications.

The role emphasizes organization, proactive coordination, and effective communication in a fast-paced environment.