Administrative Assistant I: Dynamic Office Support & Scheduling

UES; Fort Worth (TX); On-site; USD 32,000 - 46,000; Full time

Job summary

UES in Fort Worth is seeking an Administrative Assistant to keep daily office operations running smoothly, coordinate schedules, manage documentation, and support leadership and teams. This entry-level role offers growth within a national engineering and environmental services company.

Ideal candidates are highly organized, detail-oriented, and proactive with strong communication skills, able to thrive in a fast-paced, team-driven environment. Travel up to 10% may be required.

Qualifications

• High school diploma or equivalent is required.
• Associate’s degree or additional relevant coursework preferred.
• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.
• Willingness to travel up to 10% of the time for occasional offsite meetings, training sessions, or company events.

Responsibilities

• Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Prepare meeting agendas, take minutes, and distribute meeting materials.
• Maintain office supplies inventory, ordering and restocking as necessary.
• Assist with data entry, report preparation, and maintaining spreadsheets or databases.
• Prepare, format, and proofreading documents, reports, and presentations as needed.
• Provide administrative support for various projects as assigned.
• Greet visitors, answer and direct phone calls, and provide general information.
• Communicate with internal and external partners and vendors, as needed.
• Perform other duties as assigned.
• Willingness to travel up to 10% for offsite meetings, training, or events.

Skills

Organizational skills

Time management

Communication

Microsoft Office

Data entry

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

UES in Fort Worth is seeking an Administrative Assistant to keep daily office operations running smoothly, coordinate schedules, manage documentation, and support leadership and teams. This entry-level role offers growth within a national engineering and environmental services company.

Ideal candidates are highly organized, detail-oriented, and proactive with strong communication skills, able to thrive in a fast-paced, team-driven environment. Travel up to 10% may be required.