Administrative Assistant I - On-Site Scheduling & Billing

VetJobs; Pensacola (FL); On-site; USD 28,000 - 36,000; Full time

Job summary

UES is seeking an Administrative Assistant I to support daily operations, manage scheduling, correspondence, and documentation, and to coordinate office activities. The role emphasizes organization, attention to detail, and proactive communication in a fast-paced environment.

The position requires on-site work in Pensacola, FL with potential for occasional travel and a focus on accurate billing processes and cross-team collaboration.

Qualifications

• High School/GED required.
• Associate’s degree or relevant coursework preferred.
• Experience: 0–2 years in admin/office support (internship/volunteer ok).
• Proficient with MS Office and office management tools.

Responsibilities

• Operate a computer and various systems.
• Manage scheduling and communications within the department.
• Review project set-up to ensure billing terms are executed correctly.
• Execute monthly billing for a department by invoicing clients.
• Follow up with clients on invoices to ensure receipt and correct submission.
• Prepare departmental reports and general office coordination.
• Serve as scheduler/dispatcher as needed.
• Maintain professional communication and documentation standards.

Skills

Communication skills

Organizational skills

Time management

Problem-solving

Education

High School Diploma or GED

Associate’s degree preferred

Tools

Microsoft Office Suite

Job description

UES is seeking an Administrative Assistant I to support daily operations, manage scheduling, correspondence, and documentation, and to coordinate office activities. The role emphasizes organization, attention to detail, and proactive communication in a fast-paced environment.

The position requires on-site work in Pensacola, FL with potential for occasional travel and a focus on accurate billing processes and cross-team collaboration.