Administrative Assistant – Scheduling & Operations

UES; Dallas (TX); On-site; USD 42,000 - 54,000; Full time

Job summary

UES is seeking an Administrative Assistant to support day‑to‑day operations, manage correspondence, and prepare documents. You will work closely with team members across the department to ensure smooth administrative workflows.

The ideal candidate brings 3+ years of office experience, excellent communication, and strong organizational skills. Occasional travel up to 10% may be required in a fast-paced, collaborative environment.

Qualifications

• High School Diploma or equivalent required; Associate’s degree or additional relevant coursework preferred.
• 3+ years of administrative experience in a professional office environment.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
• Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders.

Responsibilities

• Manage and coordinate complex schedules, including scheduling meetings, appointments, and travel arrangements for multiple stakeholders.
• Handle, prioritize, and respond to incoming and outgoing correspondence, including emails, letters, and packages, ensuring timely follow‑up.
• Prepare and distribute meeting materials, including agendas, minutes, and action items, while ensuring efficient meeting coordination.
• Organize, update, and maintain records, databases, and departmental documentation, ensuring accuracy and compliance with company policies.
• Assist in the preparation of reports, presentations, and data analysis, providing insights to support business operations and decision‑making.
• Coordinate meetings, events, and travel logistics, including material preparation, vendor coordination, and on‑site setup.
• Provide administrative support for high‑level projects, as assigned.
• Act as a point of contact for internal and external stakeholders, and addressing inquiries professionally.
• Facilitate communication and collaboration between departments, external vendors, and business partners to enhance workflow efficiency.
• Willingness to travel up to 10% of the time primarily for occasional off‑site meetings, training sessions, or company events.

Skills

Communication skills

Organizational skills

Time management

Discretion with confidential info

Education

High School Diploma

Associate degree preferred

Tools

Microsoft Office Suite

Job description

UES is seeking an Administrative Assistant to support day‑to‑day operations, manage correspondence, and prepare documents. You will work closely with team members across the department to ensure smooth administrative workflows.

The ideal candidate brings 3+ years of office experience, excellent communication, and strong organizational skills. Occasional travel up to 10% may be required in a fast-paced, collaborative environment.