Administrative Assistant - Payroll & Scheduling

DeKalb County School District; DeKalb (IL); On-site; USD 42,000 - 64,000; Full time

Job summary

The DeKalb County School District in DeKalb, IL seeks an experienced Administrative Assistant (Curriculum and Instruction) to perform routine and non-routine clerical and administrative tasks supporting office operations, including finance management, payroll processing, scheduling, record maintenance, and event coordination.

The role requires strong organizational skills, the ability to work with minimal supervision, and effective communication with staff and external partners.

Qualifications

• High school diploma with at least six (6) years of related experience, required.
• Associate degree with at least four (4) years of related experience, preferred.

Responsibilities

• Manage payroll functions, ensuring accurate collection of information, timely processing of payroll, and maintenance of precise records.
• Provide comprehensive administrative support, including scheduling meetings, drafting correspondence, maintaining files and databases, and coordinating travel arrangements.
• Communicate effectively with staff and external parties to ensure adherence to policies, procedures, and legal requirements.
• Oversee office operations such as ordering supplies, managing budgets, handling logistics, and maintaining a work unit filing system.
• Serve as the primary point of contact for internal and external stakeholders by answering phones, greeting visitors, transferring calls, scheduling appointments, and managing supervisors' calendars.
• Assist in the preparation of reports.
• Maintain personnel records, including payroll documentation and vacation/sick leave statements.
• Track monthly travel requests and reimbursements according to established procedures.
• Perform bookkeeping duties and support budget management activities.
• Assist with event coordination as required.
• Process incoming and outgoing mail.
• Provide insight on process improvements and successful outcomes and make recommendations for solutions as appropriate.
• Perform additional duties as assigned.

Education

High school diploma

Associate degree

Job description

The DeKalb County School District in DeKalb, IL seeks an experienced Administrative Assistant (Curriculum and Instruction) to perform routine and non-routine clerical and administrative tasks supporting office operations, including finance management, payroll processing, scheduling, record maintenance, and event coordination.

The role requires strong organizational skills, the ability to work with minimal supervision, and effective communication with staff and external partners.