Administrative Assistant I or II

Williams Companies, Inc.; Salt Lake City (UT); Hybrid; USD 38,000 - 60,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Parental leave and family support

Job summary

Williams Companies, Inc. is seeking an Administrative Assistant I/II to support a designated group or leaders. The role involves clerical work, customer focus, and multitasking with emphasis on confidentiality and efficient processes.

Responsibilities include responding to inquiries, supporting projects and invoicing, maintaining data, and scheduling. Preferred experience with Oracle finance and SharePoint; strong communication and organizational skills are essential.

Qualifications

• Requires high school diploma or GED and at least 2 years of general office/clerical experience
• We welcome candidates with varied backgrounds; role may be filled at a level matching skills and growth potential
• Proficiency in Microsoft Office and PC skills; strong verbal and written communication

Responsibilities

• Provide administrative and clerical support, handling confidential information
• Respond to inquiries from internal and external partners
• Support department projects, invoicing, document preparation, data monitoring and reporting
• Maintain cost center data and analysis
• Manage daily scheduling and vehicle tracking; ensure safety and regulatory compliance

Skills

Communication skills

Organizational skills

Proactive mindset

Education

High school diploma/GED

Tools

Microsoft Office

SharePoint

Oracle (financial systems)

Job description

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

The Administrative Assistant I or II is responsible for providing support to a dedicated group and/or for one or more leaders. This role will perform a variety of assignments requiring clerical knowledge, customer focus, computer skills, creativity and the ability to multitask!

Responsibilities/Expectations:

• Provides administrative and clerical support, including work of a confidential nature
• Responds to inquiries from internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, monitoring data, and reporting
• Maintains cost center data and analysis
• Other duties as assigned
• Oversees daily scheduling, maintenance, and tracking of office pool vehicles
• Ensures all vehicles are safe, properly maintained, registered, and fully compliant with local regulatory standards while optimizing availability for staff use

Education/Years of Experience:

• Required: High school diploma/GED and a minimum two (2) years’ experience in general office, clerical or administrative support
• We welcome candidates with a variety of backgrounds and experiences - if you don’t meet every qualification, this role may be filled at a level that aligns with your skills and growth potential

Other Requirements:

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Proactive and self-motivated professional who takes initiative to anticipate needs, streamline processes, and deliver results with minimal supervision.
• Preferred: Experience using Oracle financial systems
• Preferred: Basic knowledge of SharePoint

We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what’s next.

Here’s a look at what that means:

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit Total Rewards | Williams Companies .

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Education Requirements:

Skill Requirements: