Administrative Assistant I or II

Williams; Graebers Post Office Addition (UT); Hybrid; USD 45,000 - 65,000; Full time

Benefits offered by this job

Hybrid work

Medical, dental, and vision coverage

401(k) with company match

Paid time off

Paid parental leave

Tuition reimbursement

Life insurance

Disability coverage

Employee stock purchase plan

Job summary

Williams, a Fortune 500 team, is seeking an Office Administrator to provide confidential administrative support, respond to inquiries, assist with projects, invoices, and reporting, while keeping data and cost centers organized. The role emphasizes safety and proactive problem-solving.

Hybrid work setup with strong benefits and growth opportunities; diverse backgrounds welcome. Requires a high school diploma and at least two years of clerical experience.

Qualifications

• High school diploma or GED with at least 2 years of clerical experience.
• Proficiency in Microsoft Office and data handling.
• Strong written and verbal communication and organization.

Responsibilities

• Provides administrative and clerical support, including work of a confidential nature
• Responds to inquiries from internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, monitoring data, and reporting
• Maintains cost center data and analysis
• Other duties as assigned
• Oversees daily scheduling, maintenance, and tracking of office pool vehicles
• Ensures all vehicles are safe, properly maintained, registered, and fully compliant with local regulatory standards while optimizing availability for staff use

Skills

Administrative support

Microsoft Office

Communication

Organizational

Safety awareness

Proactive initiative

Education

High school diploma/GED

Tools

Oracle financials

SharePoint

Job description

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on.

Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

Responsibilities/Expectations:

• Provides administrative and clerical support, including work of a confidential nature
• Responds to inquiries from internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, monitoring data, and reporting
• Maintains cost center data and analysis
• Other duties as assigned
• Oversees daily scheduling, maintenance, and tracking of office pool vehicles
• Ensures all vehicles are safe, properly maintained, registered, and fully compliant with local regulatory standards while optimizing availability for staff use

Education/Years of Experience:

• High school diploma/GED and a minimum two (2) years’ experience in general office, clerical or administrative support

We welcome candidates with a variety of backgrounds and experiences — if you don’t meet every qualification, this role may be filled at a level that aligns with your skills and growth potential

Other Requirements:

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Proactive and self-motivated professional who takes initiative to anticipate needs, streamline processes, and deliver results with minimal supervision.

Preferred:

• Experience using Oracle financial systems
• Basic knowledge of SharePoint

We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what’s next.

Here’s a look at what that means:

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time. For more information, please visit Total Rewards | Williams Companies.

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Why Williams?

Looking to apply your passion and skills to the innovative and vital work that helps fuel the clean energy economy? As the world demands reliable, low-cost, low-carbon energy, Williams will be there.

We currently handle one third of the natural gas in the United States that is used every day to heat homes, cook food and generate electricity.

We don’t offer jobs; we offer career opportunities that include:

• Competitive compensation and inclusive benefits
• Growth and development opportunities
• An inclusive culture where you can be yourself
• Opportunities to get involved in the community where you work and live
• Flexible work arrangements for many positions, including hybrid schedules

We’re proud of our innovative people who want to make the world a better place and invite you to explore how you can help us make clean energy happen.