Field Office Administrator I, II or III

Williams Companies, Inc.; Rock Springs (WY); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Hybrid work schedule

Medical, dental, and vision coverage

Paid time off

401(k) with company match

Job summary

Williams Companies, Inc. is hiring a Field Office Administrator I,II, or III in Rock Springs, WY. This role supports a region with office administration, budgeting, procurement, and inventory tasks in a hybrid work setting.

Responsibilities include coordinating mail, meetings, vendor reviews, invoicing, and reporting while building strong internal partnerships. Candidates should have a high school diploma and 3+ years of clerical experience, plus solid MS Office skills.

Qualifications

• High school diploma or GED; minimum 3 years in general office clerical/administrative support.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office and basic PC skills.

Responsibilities

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials.
• Evaluates department needs, reviews vendor costs, discounts and contracts.
• Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, and coding corrections.
• Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs.
• Responds to standard requests from internal/external customers in a timely and efficient manner.

Skills

Verbal & written communication

Microsoft Office

Team player

Fast learner

Administrative support

Education

High school diploma or GED

Tools

Microsoft Office Applications

Job description

WY Rock Springs

Full time

R112719

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

The Field Office Administrator I,II, or III is responsible for supporting a particular region, performing administrative functions in areas of contract administration, procurement and payables, inventory, cross area support, budgeting and forecasting, metrics, training and support activities and compliance. The ability to learn quickly and thrive in a team environment are keys to success!

Responsibilities/Expectations:

• Performs tasks related to office administration, including mail coordination, scheduling meetings, event coordination and catering, and ordering materials
• Evaluates department needs, reviews vendor costs, discounts and contracts
• Participates in budgeting/forecasting activities including invoice processing, accruing for purchases, reviewing budgets and making coding corrects as needed, and reviewing budget and costs regularly with leadership and financial partner
• Reviews demand patterns, weeks of supply, safety stock and inventory turnover to establish optimum holding costs
• Responds to standard requests from our internal/external customers in a timely and efficient manner
• Compiles reports, analysis and drawings from data given from a variety of sources
• Monitors cost responsibility reports and works to correct discrepancies
• Coordinates building maintenance, including landscaping, snow removal, and collaborating closely with building ownership
• Handles fleet coordination, including vehicle orders, dealership communication and repairs
• Other duties as assigned

Education/Years of Experience:

• Required: High school diploma or GED; a minimum three (3) years’ experience in general office clerical/administrative support
• We welcome candidates with a variety of backgrounds and experiences — if you don’t meet every qualification, this role may be filled at a level that aligns with your skills and growth potential

Other Requirements:

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Serves as a quick learner with the ability to work in a fast-paced team environment
• Ability to be a strong teammate who can build collaborative and positive partnerships with others

We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what’s next.

Here’s a look at what that means:

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit Total Rewards | Williams Companies (https://www.williams.com/total-rewards/).

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Education Requirements:

Skill Requirements:

Don't see your perfect role right now?

Why Williams?

Looking to apply your passion and skills to the innovative and vital work that helps fuel the clean energy economy?

As the world demands reliable, low-cost, low-carbon energy, Williams will be there.

We currently handle one third of the natural gas in the United States that is used every day to heat homes, cook food and generate electricity.

We don’t offer jobs; we offer career opportunities that include:

• Competitive compensation and inclusive benefits
• Growth and development opportunities
• An inclusive culture where you can be yourself
• Opportunities to get involved in the community where you work and live
• Flexible work arrangements for many positions, including hybrid schedules

We’re proud of our innovative people who want to make the world a better place and invite you to explore how you can help us make clean energy happen.

Learn About Wiliams (https://www.williams.com/)