Administrative Assistant I - Lehigh Acres, FL

VetJobs; Lehigh Acres (FL); On-site; USD 29,000 - 36,000; Full time

Job summary

UES in Lehigh Acres, Florida is seeking an Administrative Assistant I to join our team. This entry‑level role provides essential admin and clerical support to leadership and staff, handling scheduling, correspondence, documentation, and office coordination.

This position offers opportunities to develop organizational and communication skills in a fast-paced environment, with a focus on reliability and teamwork. On-site work with occasional travel up to 10% to support meetings and events.

Qualifications

• High school diploma or GED required.
• Associate’s degree or coursework preferred.
• 0-2 years administrative or office support experience (internship or volunteer experience a plus).
• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Responsibilities

• Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.
• Prepare meeting agendas, take minutes, and distribute meeting materials.
• Maintain office supplies inventory, ordering and restocking as necessary.
• Assist with data entry, report preparation, and maintaining spreadsheets or databases.
• Prepare, format, and proofread documents, reports, and presentations as needed.
• Provide administrative support for various projects as assigned.
• Greet visitors, answer and direct phone calls, and provide general information.
• Communicate with internal and external partners and vendors, as needed.
• Perform other duties as assigned.
• Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.

Job description

Job Description

ATTENTION MILITARY AFFILIATED JOB SEEKERS - Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. Unless specifically stated otherwise, this role is "On-Site" at the location detailed in the job post.

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

Position Overview

We are looking for an Administrative Assistant I to join our growing team. The Administrative Assistant plays a vital role in supporting daily operations, ensuring efficiency, organization, and effective communication within the department. This position is responsible for providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

This is an excellent opportunity for individuals looking to start their career in administration. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

Responsibilities

• Manage and coordinate schedules, including scheduling meetings, appointments, and travel arrangements.


• Handle incoming and outgoing correspondence, including emails, letters, and packages.


• Prepare meeting agendas, take minutes, and distribute meeting materials.


• Maintain office supplies inventory, ordering and restocking as necessary.


• Assist with data entry, report preparation, and maintaining spreadsheets or databases.


• Prepare, format, and proofread documents, reports, and presentations as needed.


• Provide administrative support for various projects as assigned.


• Greet visitors, answer and direct phone calls, and provide general information.


• Communicate with internal and external partners and vendors, as needed.


• Perform other duties as assigned.


• Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.


• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.

Travel Requirements

• This position does not require regular travel as part of its primary responsibilities. However, occasional travel may be required, up to 10%, primarily for occasional off‑site meetings, training sessions, or company events. Travel, when necessary, will be communicated in advance and aligned with business needs.

Physical Demands & Work Environment

This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.

The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in‑person interactions.

The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.

The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

Minimum Education Required

High School/GED

Qualifications

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.


• 0-2 years of administrative or office support experience (internship or volunteer experience a plus).


• Working knowledge of Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and office management tools.


• Strong organizational, time management, and problem‑solving skills.


• Strong attention to detail and ability to handle confidential information with discretion.


• Effective verbal and written communication skills to interact with team members and stakeholders.


• Ability to work independently and collaboratively in a fast‑paced environment.


• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.

Auto req ID

483381BR

City

Lehigh Acres

State

Florida

Job Category

Administrative and Support Services

Job Code

Administrative_Assistant Clerical

Affiliate Sponsor

UES