Administrative Assistant I - Project & Billing Coordinator

UES, Inc.; Houston (TX); On-site; USD 32,000 - 42,000; Full time

Job summary

UES, Inc. in Houston is seeking a detail-oriented Administrative Assistant I to support our fast-paced office. You’ll help keep projects, reports, billing, and daily operations moving forward as we transition to new workflows.

If you enjoy learning new systems, managing multiple priorities, and taking ownership of your work, this role offers growth within the department and the opportunity to support project managers and field personnel.

Qualifications

• High school diploma or equivalent required; A.A. preferred.
• 0-2 years of administrative or office support experience.
• Proficient in MS Office and able to learn new systems quickly.

Responsibilities

• Learn and become proficient in Vantagepoint and related workflows.
• Set up new projects and ensure accurate documentation.
• Prepare, format, and proofread technical reports before issue.
• Track daily activity sheets and support month-end billing.
• Upload invoices and maintain organized project records.
• Assist with front desk support and handle inquiries professionally.

Skills

MS Office

Organization

Time management

Communication

Problem solving

Teamwork

Education

High school diploma

Associate's degree preferred

Tools

Office 365

Document management

Job description

UES, Inc. in Houston is seeking a detail-oriented Administrative Assistant I to support our fast-paced office. You’ll help keep projects, reports, billing, and daily operations moving forward as we transition to new workflows.

If you enjoy learning new systems, managing multiple priorities, and taking ownership of your work, this role offers growth within the department and the opportunity to support project managers and field personnel.