Administrative Assistant I — Office & Scheduling Support

Northwestern Memorial Healthcare; Chicago (IL); On-site; USD 25,000 - 30,000; Full time

Benefits offered by this job

Tuition reimbursement

Loan forgiveness

401(k) matching

Lifecycle benefits

Job summary

Northwestern Medicine is seeking an Administrative Assistant I to support the department manager with clerical and secretarial duties, calendar management, meeting coordination, and preparation of materials to ensure efficient operation across the division.

The ideal candidate will have a high school diploma or equivalent, at least one year of secretarial experience, and strong Microsoft Office skills, plus excellent organizational, communication, and interpersonal abilities.

Qualifications

• High school diploma or equivalent.
• At least one year secretarial or related experience.
• Strong Microsoft Office skills.
• Excellent organizational, communication, and interpersonal skills.
• Must be able to follow directions independently.

Responsibilities

• Composes and types in an accurate and timely fashion confidential correspondence, memos, and minutes from oral dictation, record transcription, shorthand, or rough draft.
• Manages telephone operations; answers, screens, and directs telephone calls.
• Receives, screens, distributes or files all incoming correspondence and other mail.
• Maintains a sufficient inventory of all office supplies and printed forms.
• Provides calendar management support for the department manager; schedules meetings and meeting rooms; arranges for catering; confirms attendance; and supports in preparation and distribution of materials as necessary.
• Utilizes Microsoft Office applications to design and lay-out presentations and reports.
• Communicates (verbally and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the department Manager to foster strong working relationships.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office

Education

High school diploma or equivalent

Advanced degree or certificate in secretarial administration

Tools

Microsoft Office Suite

Job description

Northwestern Medicine is seeking an Administrative Assistant I to support the department manager with clerical and secretarial duties, calendar management, meeting coordination, and preparation of materials to ensure efficient operation across the division.

The ideal candidate will have a high school diploma or equivalent, at least one year of secretarial experience, and strong Microsoft Office skills, plus excellent organizational, communication, and interpersonal abilities.