Administrative Assistant I - Interpretation Services, Full-Time, Days

Northwestern Medicine; Chicago (IL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Benefits

Job summary

Northwestern Medicine seeks an Administrative Assistant I to support the department under the Department Manager. The role requires accurate typing of confidential correspondence, calendar management, and proficient use of Microsoft Office to design reports.

You will screen calls, handle mail, coordinate meetings, and liaise with multiple departments, vendors, and physicians. The position emphasizes organization, communication, and independent follow-through.

Qualifications

• High school diploma or equivalent.
• At least one year secretarial or related experience.
• Strong Microsoft Office skills.
• Excellent organizational, communication, and interpersonal skills.
• Must be able to follow directions independently.

Responsibilities

• Composes and types confidential correspondence, memos, and minutes.
• Manages telephone operations; answers, screens, and directs calls.
• Receives, screens, distributes or files all incoming correspondence and mail.
• Maintains a sufficient inventory of all office supplies and printed forms.
• Provides calendar management support for the department manager; schedules meetings and meeting rooms; arranges catering; confirms attendance; and supports in prep and distribution of materials.
• Utilizes Microsoft Office to design and lay-out presentations and reports.
• Communicates with a wide range of departments, employees, vendors, and physicians; serves as liaison for the department Manager.

Skills

Microsoft Office

Organization

Communication

Interpersonal skills

Follow directions independently

Education

High school diploma or equivalent

Job description

Description

The Administrative Assistant I reflects the mission, vision, and values of NM, adheres to the organization's Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards.

The Administrative Assistant I performs a variety of clerical and secretarial duties to support the efficient and effective operation and activities related to the department under the direction of the Department Manager.

Responsibilities:

• Composes and types in an accurate and timely fashion confidential correspondence, memos, and minutes from oral dictation, record transcription, shorthand, or rough draft.
• Manages telephone operations; answers, screens, and directs telephone calls.
• Receives, screens, distributes or files all incoming correspondence and other mail.
• Maintains a sufficient inventory of all office supplies and printed forms.
• Provides calendar management support for the department manager; schedules meetings and meeting rooms; arranges for catering; confirms attendance; and supports in preparation and distribution of materials as necessary.
• Utilizes Microsoft Office applications to design and lay-out presentations and reports.
• Communicates (verbally and written) with a wide range of departments, employees, vendors, and physicians; and serves as a liaison on behalf of the department Manager to foster strong working relationships.

AA/EOE

Qualifications

Required:

• High school diploma or equivalent
• At least one year secretarial or related experience
• Strong Microsoft Office skills
• Excellent organizational, communication, and interpersonal skills
• Must be able to follow directions independently

Preferred:

• Advanced degree or certificate in secretarial administration
• Three to five years secretarial experience
• Healthcare experience

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case-by-case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well-being while providing protection for unexpected life events.

Click on or copy and paste URL to your browser to view detailed benefits information https://jobs.nm.org/benefits

Please refer to the Benefits Eligibility by Employment Classification to determine benefits eligibility for job postings.

If sign-on bonus is included in a job posting eligibility is as followed: Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign-on bonus. Exception: New graduate internal employees seeking their first licensed clinical position as a Registered Nurse at NM may be eligible.